Operations Specialist

Operations Specialist – School of Medicine, Stanford, California, United States.

Stanford University’s Laboratory for Cell and Gene Medicine (LCGM) is seeking an Operations Specialist 1 to support operations and facilities for a cGMP facility producing innovative cell and gene therapies. LCGM is a GMP multi‑product biologics manufacturing facility that provides regulatory, quality systems, process development and manufacturing support to the School of Medicine, Lucile Packard Children’s Hospital and Stanford Health Care in developing innovative cell and gene‑based therapies for the treatment of disease and the promotion of health in pediatric and adult patients in Phase I/II clinical trials.

• Serve as property operations/maintenance point of contact for facilities’ issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment); perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); implement preventive maintenance plan of laboratory equipment;
  
  coordinate & integrate utility usage/optimization (monitor usage, gather info, provide recommendations, follow‑up, shutdown requirements); coordinate and schedule contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events).
• Handle property administration by completing tagging, data entry and inventory; creating and tracking purchase orders to invoice resolution, material receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.
• Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
• Complete project coordination by performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
• Serve as safety management coordinator by correcting identified safety issues; tracking chemical inventory, disposal, hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination.
• Coordinate space management and planning activities including move coordination; space inventory; space allocation tracking; specifying set‑ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

* - Other duties may also be assigned

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Associate degree and two years related, demonstrated facilities administration experience, or a combination of education and experience.

• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
• Working knowledge of applications such as Excel, Word, PowerPoint, Project, Smartsheet.
• Experience working with internal and external vendors, and services contracting.
• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

Valid California Non-commercial…