Front Office Coordinator

Our client, global venture capital firm investing in transformative B2B and enterprise technologies, is seeking a bright and outgoing Office Coordinator who will be responsible for the day-to-day operations of a polished, professional office environment. This role is highly operational and focused on facilities coordination, vendor management, and ensuring an exceptional in-office experience for employees and guests. The ideal candidate is organized, proactive, and takes pride in maintaining a seamless and well-run workplace.

* Please note this is an onsite role, temp-to-perm role based in Palo Alto, CA. Pay will be $72k-$75k/yr.*

• Oversee daily office operations to ensure a clean, organized, and fully functional environment
• Partner with building management and external vendors for maintenance, repairs, and service needs
• Manage office inventory, including kitchen supplies, snacks, mailroom supplies, and miscellaneous office needs
• Receive, sort, distribute, and mail correspondence and packages
• Coordinate kitchen and common area upkeep
• Manage conference room scheduling and ensure rooms are properly set up for meetings
• Maintain organization and readiness of shared spaces
• Manage and distribute recurring parking passes
• Ensure timely resolution of facilities-related issues
• Maintain strong vendor relationships
• Greet and assist guests as needed
• Support internal events and in-office gatherings
• Ensure the office reflects the firm’s professional and polished brand
• Support coordination of periodic team lunches, happy hours, and internal events
• Provide peer coverage when needed
• Collaborate with colleagues locally and globally on workplace-related initiatives

• 0-2+ years of experience in office coordination, facilities, or workplace operations
• Experience in technology startups, Venture Capital, Private Equity, or Investment Banking
• Experience using Google Workspace, Slack, Docu Sign, Navan, Zoom, or similar tools
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities independently
• Professional demeanor and strong communication skills
• Proactive and solutions-oriented mindset
• Friendly, welcoming personality with a service-oriented mindset
• Ability to handle demanding situations with professionalism and poise

Please submit your resume for immediate consideration!

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