Advanced EV Coordinator

We made history and now we work to transform the future – for our customers, our communities and our families. You'll see your work on the road every day, helping people move freely and pursue their dreams. At Ford, you can build more than vehicles. Come build what matters.

Ford’s Electric Vehicles, Digital and Design (EVDD) team is charged with delivering the company’s vision of a fully electric transportation future. EVDD is customer-obsessed, entrepreneurial, and data-driven and is dedicated to delivering industry‑leading customer experience for electric vehicle buyers and owners. You’ll join an agile team of doers pioneering our EV future by working collaboratively, staying focused on only what matters, and delivering excellence day in and day out.

Join us to make positive change by helping build a better world where every person is free to move and pursue their dreams.

In this position…
The Coordinator role within Greenfield Labs will support the Director of Software and the broader Advanced EV Development organization in a fast-paced, innovation-driven studio environment that requires flexibility, resilience, and the ability to operate with a high degree of autonomy. This role is often involved in handling confidential business‑related data, so candidates should have strong personal integrity and a sense of how, and with whom, to share information.

The Coordinator collaborates with all teams including Business Operations, HR, Engineering, Finance, Global Supply Chain, and other coordinators and executive assistants across Ford The position reports to the Chief of Staff for Advanced EV Development.

• Calendar Management:
  Support efficient and effective time management for the Director of Software. Coordinate meetings, appointments, conference room bookings, and travel arrangements. Resolve scheduling conflicts efficiently and proactively. Professionally screen and prioritize meeting requests.
• Travel & Expense Reporting:
  Optimize travel arrangements based on the Director's travel needs and preferences. Manage complex itineraries, including any changes, ensuring the Director is aware. Complete related expense reports in compliance with Ford policies and procedures.
• Executive Operating Rhythm:
  Partner with the Chief of Staff to help manage the Director's operating rhythm (e.g., team calendar, meeting cadence, notes, weekly lookahead).
• Confidentiality & Integrity:
  Maintain the highest level of confidentiality regarding corporate and personal information. Handle sensitive information and confidential matters with the utmost discretion and integrity.
• Software Leadership Team Participation:
  Participate as an adjunct member of the Software Director's leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items in support of the Software development organization.
• Internal Communication:
  Support the creation and management of internal communication channels for the Software organization. Partner with the Chief of Staff or other stakeholders to craft engaging content. Support crisis communication when needed.

• Onboarding / Offboarding:
  Support team member onboarding and offboarding activities, including workstation assignment, badge distribution/collection, and facility orientation tours at the Greenfield Labs Palo Alto site.
• Meetings & Event Support:
  Provide hands‑on support for events such as staff meetings, all‑hands meetings, executive visits, and program reviews onsite. Support may include communications, technology/AV logistics, room setup, catering coordination, and related follow‑up activities. Ensures the Director's preparedness for meetings and engagements by…