Practice Assistant

The Practice Assistant is a member of the Support Services Team and provides efficient, high-quality, and professional administrative support to our Senior Associates. The Practice Assistant is responsible for ensuring that core administrative tasks are completed accurately, confidentially, and within defined service-level expectations. The role offers opportunities to develop administrative, technical, and professional skills through structured training, coaching, and exposure to a broad range of work.

As a Practice Assistant, you will be required to fulfill requests including but not limited to:

• Calendar management and meeting scheduling
• Contact management and database updates
• Meeting and event logistics and coordination
• Domestic and international travel planning and logistics
• Expense reimbursement processing
• Time recording support
• Light word processing
• Marketing and business development administrative support
• Matter management, including audit letter processes
• General administrative support and ad hoc requests
• Limited-scope project work as assigned

• Essential This is a hybrid role requiring in office presence four days a week in Freshfields Silicon Valley or Washington, D.C. office
• Associate’s degree or Bachelor’s degree
• 0–3 years of administrative support experience, preferably within a legal or professional services environment
• Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Outlook and Excel), with the ability to learn additional systems used by the support team
• Ability to learn and implement best-practice support standards through training and coaching
• Familiarity with workflow tools, document management systems, or legal practice management platforms is helpful, but not required. Training will be provided.

Excellent interpersonal skills with the ability to build relationships with key stakeholders and work collaboratively within a team Ability to work well in a pressured, deadline-driven environment while maintaining professionalism Strong organizational skills and attention to detail Independent, proactive self-starter able to take ownership of assigned tasks Excellent written and verbal communication skills with the ability to interact at all levels Ability to demonstrate absolute discretion with sensitive and confidential information Flexible and adaptable approach with openness to change Strong team player able to form supportive relationships across the firm Willingness to broaden experience and continue developing skills

The role offers opportunities to develop professional, technical, and organizational skills through structured training, coaching, and exposure to a broad range of administrative work within a global professional services environment.

This job description is a guide to the work you may be required to undertake and does not form part of your contract of employment. It may be updated from time to time to reflect changing business needs. For individuals assigned and/or hired to work in New York and California, Freshfields is required by law to include a reasonable estimate of the compensation range for this role.

This compensation range is specific to the States of New York and California and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position…