AIFM Corporate Secretary; m​/f​/d

Location:

Luxembourg

Payment:
Competitive and performance oriented remuneration package

Last updated: 22 February 2026

Your responsibilities

• Ensure recurrent corporate governance of the Funds and SPVs managed in-house
• Draft and review Board Minutes, PoAs, standard agreements and shareholder resolutions
• Organize and minute regular board meetings of Funds
• Organize and minute regular AIFM meetings of the Portfolio Management Committee, Executive Committee and Valuation Committee
• Organize the “Management Information” flow as requested by CSSF Circular 18/698
• Oversee external corporate secretarial service provider and ensure high-quality deliverables
• Support Investment Operations team with requests from CoSec teams from Fund Administrators
• Coordinate notarial processes and execution of documents
• Maintain RCS and UBO registers and ensure all filings
• Set-up and maintain a register of all proxies given by the AIFM or fund boards
• Support AML/KYC requests where applicable
• Support data maintenance for Funds and SPVs corporate details
• Support AIFM for ad-hoc administrative requests
• Filing in the Luxembourgish commercial register and publications in RESA

What we look for

• At least 3 years of relevant working experience
• Experienced in Corporate Secretary role in a regulated and international business environment
• University degree in law, business administration or related field
• Excellent collaborative and communication skills
• High flexibility and resilience as well as good organizational skills
• Ability to work independently, self-responsible and able to handle multiple priorities
• Business fluent in English and German, French can be an asset
• Professional handling with the current MS-Office software

What we offer

• Competitive and performance oriented remuneration package
• Hybrid working environment and mobile working
• Various skill building and learning opportunities through PATRIZIA Academy, like talent development programs and mentorship
• Inclusive and equal-opportunity workplace (incl. ED&I Committee) in an international environment
• Possibility to participate in different employee resource groups (Next Gen, LGBTQ+ Alliance, Female Advance, Parents & Carer Network etc.)
• Health and well-being benefits, like virtual fitness classes and mental health offerings
• Extra paid holidays for social engagement (e.g. for the PATRIZIA Foundation)

Sounds like you?

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We’re proud to be an equal opportunity workplace.

At PATRIZIA, we are committed to leading the industry in how we advance the equity, diversity and inclusion of our global teams. The opinion and experience of each individual counts. With inherent trust in each other, we do our greatest work steeped in courage, integrity, optimism and tenacity.

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Company PATRIZIA Investment Management S.à r.l. Phone Address 41, Avenue de la Liberté, 1931 Luxembourg., Luxembourg, Luxembourg Website:(Use the "Apply for this Job" box below)..ag