Academics Administrative Assistant

Description

Position: Academics Administrative Assistant

Status: 30 hours per week

FLSA: Non-Exempt

Schedule: Operational Faculty

Reports to: Director of High School (Richard Brownstone)

Supervises: None

Hourly range: $28 - $37 hourly

Start Date: March 1, 2026 - June 20, 2026 (temporary position) with possibility of permanent position

The Kehillah School is an innovative independent high school rooted in Jewish values and open to students of all backgrounds. Located in Palo Alto, CA, we are committed to academic excellence, inclusion, and student well-being.

Provide general office support for a variety of clerical activities and tasks including answering incoming calls, managing office area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis, interacting with students, parents and teachers. Lead on student attendance and distributing information to relevant parties. Responsible for the accuracy and organization of the internal and external calendars. Preparing reports, file and organizing documents, and performing basic bookkeeping tasks.

Perform general clerical and reception duties and manage multiple tasks at once.

All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non‑related tasks as requested by their manager, subject to reasonable accommodation. This position description is not all‑inclusive and will regularly be reviewed.

Must live in the State of California and work on campus during the Employee’s regularly scheduled hours.

• Provide front‑office support, including greeting visitors, answering calls, and managing mail, deliveries, office supplies, and filing systems.
• Schedule and coordinate meetings, calendars, events, and related documents; assist with graduation planning, student events, seasonal projects, and parent association activities.
• Track and monitor student attendance, off‑campus privileges, classroom supervision, and in‑office detentions; analyze academic progress and identify students at risk.
• Collect and share information from families regarding travel, health, medications, and dietary requirements; coordinate grade‑level trips with the Dean of Students, travel companies, and chaperones; attend travel information evenings.
• Assist with student health needs, including administering medications per protocol, implementing online health modules, and maintaining CPR/first‑aid readiness.
• Perform data entry and reporting in the Student Information System (Veracross) and Classroom Management System (Schoology) and support faculty with technology setup for presentations.
• Assist with student/teacher/class scheduling processes.
• Address routine questions, concerns, and emergencies using sound judgment and knowledge of school policies.
• Proctor assessments and monitor students during instructional activities.
• Arrange meetings with students and families as needed.

The Kehillah School is a progressive, inclusive, and innovative independent high school that values creativity, intellectual curiosity, and community engagement. We provide a supportive teaching environment where educators are empowered to bring their expertise and passion into the classroom.

We believe our strength lies in our diversity and our commitment to creating spaces of belonging for all who join us. Through belonging, our students and faculty find themselves and others, recognizing the unique contributions each person can make to healing our world. Our belief in the interconnectedness and value of all human beings compels us to work individually and collectively towards equity and social justice.

We are committed to building a society that appreciates and celebrates differences as well as a society that empathetically confronts the ways individuals, institutions, and systems have oppressed others based on gender, race, religion, sexual orientation,…