Faculty Affairs Administrator

The Department of Psychiatry and Behavioral Sciences in the Stanford University School of Medicine is seeking a Faculty Affairs Administrator 2 to oversee faculty affairs activities for our Clinician Educator and Instructor faculty.

With the third-largest faculty population in the School of Medicine, our department is a large and dynamic academic community whose mission is to advance mental health and well-being through innovative research, exceptional clinical care, education and training, community engagement, and leadership.

This administrative position plays a key role in supporting our faculty throughout their careers  position provides significant exposure to department-level decision-making and the opportunity to develop broad expertise in academic faculty affairs within a complex and highly collaborative environment. The Faculty Affairs Administrator 2 serves as a trusted and knowledgeable resource for faculty, department leaders, and staff; coordinates faculty appointments, reappointments, promotions, and other personnel actions;

and helps ensure that faculty affairs processes are efficient, responsive, and consistent with School of Medicine and University policies.

Core Duties
:

• Provide operational support and guidance to search/review committees and make recommendations for process improvement.
• Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
• Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare, and edit documents and forms for faculty review including recommendations.
• Identify problematic information in letters and advise on how to resolve the problem. May provide first level approval for appointments and reappointments.
• Prepare offer letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other offices.
• Serve as primary point of contact, as needed, in onboarding and orienting new faculty to the department, school, and university. Oversee all faculty visa matters and advise on application of policy, as needed. Troubleshoot issues as they arise.
• Assist in ensuring compliance with faculty related policies as led by the Office of Faculty Advancement.

Three years of experience working with administrative processes, or combination of education and relevant experience.

Knowledge,

Skills and Abilities

:

• Elevated level of attention to detail and accuracy.
• Ability to track, monitor and adhere to deadlines.
• Ability to learn university systems.
• Experience working with databases and Microsoft Office suite.
• Demonstrated ability to act with tact and maintain confidentiality.
• Demonstrated problem solving and analytical skills.
• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.
• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.
• Pay Range $74,233-$138,568
• Pay Frequency Annually
• Fixed Term N
• Stanford Schools and Units School of Medicine
• Full time or Part time Full Time
• Regular or Temporary Regular
• Job Category Administration
• Posting Date 09/30/2026, 08:47 PM
• Grade G
• Job Identification 201245

18+ PTO days per year

Health benefits start when you start

Flexible work options

$6000+ annual tuition and training assistance

403(b) plan

Mental health and wellness programs

Free and discounted commuter transportation

Applies to regular full-time positions.

Notice to Applicants

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex,…