Human Resources Administrator

🔍School of Humanities and Sciences, Stanford, California, United States New📁Human Resources📅1 day ago Post Date📅108329 Requisition #Human Resources Administrator (Hybrid Opportunity)

Position Summary:

The Department of Biology at Stanford University is seeking a Human Resources Administrator to join our collaborative and mission-driven team. Reporting to the Human Resources Partner, this role plays a key part in supporting HR operations, from recruitment and onboarding to timecard administration and process improvement. The ideal candidate brings a positive, solutions-oriented approach, strong judgment, excellent communication skills, and keen attention to detail.

This position requires a passion for learning new HR policies, systems, and procedures, and the ability to translate that knowledge into smooth, effective processes that support faculty, staff, and students. If you thrive in a team environment and enjoy making a tangible impact on an academic community, this role is an excellent fit.

• Compensation and benefits:
  Process compensation-related transactions and respond to benefits-related questions using standard operating procedures and university guidelines and policies, including salary actions, bonuses, and other supplemental pay. Escalate unique and/or complex compensation and benefits requests to the supervisor or more senior HR team members.
• Disability and Leaves / Workers’ Comp:
  Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
• HRIS/People Analytics:
  Support data entry and record retention. Generate standard reports utilizing the HCM system for purposes of compliance, audit, and metrics.
• Performance Management:
  Support the tracking of performance appraisal forms. Run reports and provide updates to more senior HR team members on completion rates. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition:
  Support the candidate experience including job postings, application reviews, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Transactions:
  Process high volume HR transactions in the HCM system using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
• Process centralized operational work for all school and VP areas including, but not limited to, Tuition Grant Program applications, background checks and compliance, benefit contribution payroll adjustments, retiree records, Welcome Center hiring and enrollments, contributory retirement accounts for rehires, etc. Respond to employee questions and perform corrections for these same university-wide operational processing functions.
• Maintain personnel and human resources-related files.
• Maintain consistency with Stanford HR policies, procedures and requirements, and applicable local, state and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.
• Other duties may also be assigned.

• Travel on campus to schools/units, out of town.

EDUCATION AND EXPERIENCE:

Associate Degree or combination of education and relevant experience.
0-2 years of administrative or customer support services experience preferred.

• Behavioral competencies:
  Refer to competencies for HR Support.
• Technical competencies:
  Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

• Experience with HR systems (e.g., Oracle, People Soft, ePOM).
• Knowledge of recruitment,…