Real Estate Paralegal

Our client is a well-established, privately owned real estate firm with more than five decades of industry presence. Based out of their Palo Alto headquarters, their in-house legal team provides dedicated support across a broad portfolio of real estate companies spanning development, investment, and services.

They are seeking an experienced Legal & Corporate Paralegal to join a close-knit team working alongside several attorneys and a Senior Corporate Paralegal. This is an opportunity to contribute meaningfully, develop professionally, and build a long-term career within a stable, values-driven organization.

• Liaise with external counsel, title companies, senior executives, and internal stakeholders across corporate and real estate matters
• Support due diligence processes for acquisitions, financings, and joint ventures; compile transaction summaries and oversee the coordination of closing documents
• Prepare and review corporate governance documentation, including board resolutions and filings related to regulatory compliance
• Keep legal information systems, entity management platforms, and due diligence databases current and well-maintained
• Review and prepare real estate transaction documents, closing packages, and property management agreements on an as‑needed basis
• Deliver responsive, high‑quality assistance to attorneys with varying approaches and working styles
• Handle entity formations, dissolutions, and jurisdictional registrations; oversee the upkeep of minute books and organizational records
• Ensure all corporate compliance and governance documents are executed and filed accurately and within required time frames

Required:

• At ease working within a structured, formal corporate hierarchy with regular exposure to senior leadership
• Active Notary Commission Certificate
• A Bachelor's degree in Business Administration, Law, or a closely related field
• Proven ability to work autonomously and balance multiple competing deadlines
• Solid proficiency across the MS Office Suite (Word, Excel) alongside hands‑on experience with document management systems
• A minimum of 5 years of corporate paralegal experience, ideally with a background in real estate or corporate law
• Strong communication skills, both written and verbal

Preferred:

• Working knowledge of MS Visio and entity management platforms
• Formal Paralegal Certification
• Prior experience with real estate transactions

• Flexible hybrid schedule with a minimum of 3 in‑office days per week
• Base salary range of $125,000 to $145,000, commensurate with experience
• Full medical, dental, and vision coverage
• Performance‑based annual bonus at the company's discretion
• A range of additional insurance options
• 401(k) retirement plan

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws: Both Keller Executive Search and our…