Associate Director of Finance and Administration

Associate Director of Finance and Administration

The Department of Dermatology is currently seeking an Associate Director of Finance & Administration (ADFA). This role will report directly to the Director of Finance and Administration (DFA) and will have primary responsibility for Department Operations, Human Resources, and directly supervise the Administrative Associate team (currently eight members). This is a hybrid position located at Stanford Redwood City, requiring an on-site presence with the option to telecommute on other days based on operational needs.

The candidate must be able to work independently with faculty, staff, and trainees. They must manage themselves and their team in a highly variable and fast‑paced environment, establish and maintain consistent processes and communications, treat everyone with respect while maintaining accountability and achieving results. The department places the highest value on relationships, making it essential for this person to prioritize a relationships‑first approach.

• Direct staff and provide leadership to achieve goals and vision of the organization and the day‑to‑day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
• Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi‑year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement.
• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
• Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Represent the unit’s business and academic operations within the organization. May represent the organization to external constituencies.

* - Other duties may also be assigned

• Training and certification in workplace interpersonal behavior, collaboration, and relationships; proven ability to work with all people at all levels
• Strong clinical financial expertise in accounting, budget planning and financial forecasting.
• Strong expertise in grants and contract administration.
• Strong experience managing department HR matters and programs – recruitment, performance management, workplace incidents, etc.
• Strong experience with process improvement initiatives and program building with objective results
• Strong experience with operational strategy and long‑term planning
• Strong experience managing Administrative Associates and/or large teams

Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.

• Demonstrated leadership and supervisory skills including conflict resolution.
• Excellent planning and organizational skills.
• Excellent communication skills.
• Strong negotiation and interpersonal skills.
• Attention to detail and accuracy.
• Strong analytical and problem solving skills.
• Strong expertise in business and management computer applications and databases.
• Strong knowledge of industry standards and/or regulatory requirements.
• Subject matter expertise for area(s) of responsibility.
• Ability to multi‑task and manage deadlines.

• Constantly perform desk‑based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
• Rarely sort/file paperwork or…