Project Manager - Pharmacy​/Hybrid Day Shifts

1.0 FTE Full time Day - 08 Hour R2653365 Hybrid  Pharmacy IP Ancillary 900 Welch Other PALO ALTO, 900 Welch Rd, California

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

The Pharmacy Project Manager is responsible for planning, coordinating, and leading various specialized programs and projects while supporting executive leaders. This role combines detailed administrative and operational tasks with strategic oversight and leadership. Responsibilities include budget preparation coordination, liaising with other project coordinators for smooth project operations and leading functional and cross‑functional improvement programs. The position ensures project goals are met by defining program intents, developing goals and deliverables, and tracking/reporting progress.

Stanford Health Care

• Provides project management for project activities to ensure that the project is completed in scope, on schedule, within budget.
• Responsible for the coordination and completion of concurrent projects of various sizes.
• Oversees all aspects of projects. Tracks milestones and anticipates deadlines, assigns responsibilities, and monitors and summarizes progress of project.
• Monitors project progress using internal tools, providing clear and concise status reports to management and stakeholders.
• Proactively identifies potential issues, collaborates with leaders on mitigation strategies, and tracks project milestones for successful delivery.
• Assists in program/project portfolio management to ensure project prioritization, project proposals, and project executions are successful.
• Collaborates with partners to maintain updated and synchronized project plans, ensuring alignment with organizational strategies.
• Leads project meetings, distributes comprehensive meeting minutes, and diligently tracks action items to drive project efficiency.
• Demonstrates strong communication skills, managing interactions with stakeholders, internal departments, and external partners, ensuring consistent and clear project communication.
• Plans, coordinates, and participates in the implementation of activities including, but not limited to seminars, conferences, workshops, fairs, and other related programs.
• Manages and streamlines the schedules of Directors, coordinating meetings, appointments, and events to ensure efficient use of time. Prioritizes tasks and deadlines to enhance daily productivity and organizational effectiveness.
• Serves as a key point of contact for communication between the administrative team, executives, and various stakeholders. Fosters strong relationships with internal and external contacts to efficiently manage scheduling and address spontaneous inquiries or requests.
• Trains staff on designated project management tool and develops and trains staff on standardized project management methods and skills.
• Plans, coordinates, and administers activities of assigned programs to include developing, implementing, and supervising related procedures, processes, services, and systems.
• Trains employees in proper methods and procedures and ensures correctness of work.
• Advises stakeholder as to the status of current activities and additional or expanded program requirements. Makes recommendations for solutions to problems identified.
• Monitors and evaluates program effectiveness by investigating trends, recommending improvements, and implementing modifications to enhance overall program success.
• Coordinates and/or participates in a variety of public or agency-facing activities, including the preparation and planned release of documents, reports, meeting agendas, and meeting notes, and responds to inquiries.
• Maintains liaison with other programs, offices, and departments across SHC to coordinate program business and to accomplish program objectives.
• Provides high-level administrative assistance, including managing financial reports, preparing presentations, overseeing timecard submissions, coordinating training…