Palo Alto Partners in Education: Data Manager and Operations Support

Palo Alto Partners in Education is looking for a Data Manager and Operations Support professional who is detail-oriented and dedicated to the organization's mission. In this role, responsibilities include managing donor data, overseeing financial reconciliation, and coordinating volunteer communications for PiE. This position is essential for maintaining the integrity of the organization’s fundraising systems and fostering strong relationships with both donors and volunteers.

The Data Manager and Operations Support professional will work closely with the Executive Director, Treasurer, and volunteer teams to ensure smooth operations and express gratitude to supporters.

Partners in Education (PiE) is a nonprofit foundation dedicated to enriching the educational experience of every student in the Palo Alto Unified School District. By raising funds from parents and the broader community, PiE helps provide resources that go beyond what public funding alone can offer—supporting additional teachers, aides, counselors, and innovative programs across all schools.

Donor Data & Gift Processing

• Maintain accurate donor records in Little Green Light.
• Process donations from platforms including Forte, Stripe, Pay Pal, and Benevity.
• Coordinate with treasurer to reconcile batches and update the Master Financial Google Sheet.
• Manage matching gift submissions and follow-ups.

Acknowledgements & Stewardship

• Generate donor acknowledgements.
• Maintain donor lists and provide reports.

Database & Reporting

• Clean, import, and structure data.
• Design and run reports using Little Green Light and Google Sheets.
• Transition data annually for the new fiscal year.
• Maintain Constant Contact lists and support marketing data needs.
• Assist with audits and financial reporting.
• Handle mail, bank deposits, and recordkeeping.
• Investigate fraud alerts and maintain secure giving procedures.

Coordinate banner and yard sign hanging/replacement with teen volunteers

Strategic & Executive Support

• Provide feedback on organizational systems.
• Support the Executive Director with special projects.

• Strong attention to detail and comfort with data systems.
• Experience with donor databases and online giving platforms.
• Excellent written communication and interpersonal skills.
• Ability to manage multiple tasks and maintain confidentiality.
• A warm, professional presence with a commitment to donor stewardship.

$50-$54 per hour, 10-20 hours per week

Confidential

Application Process:

Email your cover letter (in PDF) summarizing your interest, fit with each of the essential qualifications listed and experience along with a current resume to:
Erika Buck at hiring with “PiE Data Manager Search” in the subject field. No phone calls, please. Palo Alto Partners in Education is an equal opportunity employer and welcomes applications from all qualified candidates.