Administrative Assistant; Administrative Services & Student Development

Position: Administrative Assistant (Administrative Services & Student Development)

Job Title

Administrative Assistant (Administrative Services & Student Development)

Department

Student Development

Work Location

Main Campus

Duties

• Type, file, take dictation and/or compose from written material, verbal instruction, or independent knowledge of circumstance and policy various correspondence, memoranda, email, reports, and similar items, some of which are confidential.
• Type, compile or assist in compiling periodic reports or other material on the basis of instruction, some of which can be financial and/or confidential in nature.
• Record and transcribe minutes of meetings requiring a high degree of secretarial skill.
• Answer telephone; greet visitors to ascertain the nature of their business; schedule appointments; arrange meetings, conferences, and interviews; and maintain calendar of supervisor.
• Receive and read mail, assemble related file material, and submit mail and related material to supervisor for handling.
• Maintain any number of records, reports, databases, some of which are confidential in nature and keep related files within the scope of the supervisor’s responsibilities.
• Perform administrative duties as requested by supervisor.
• May assist supervisor with various divisional projects.
• May maintain financial records of moderate complexity.
• May research and process purchase orders, monitor budgets, and process payroll timesheets.
• May coordinate the activities of student aides in achieving assigned tasks.
• Perform related duties as assigned.

Education/Experience

• Associate’s Degree in administrative assistant, office technology, secretarial science, or related area; professional administrative assistant certificate; or equivalent college hours required.
• Minimum of 4 years of administrative assistant or related experience required.

Qualifications

• Excellent ability to manage confidential material and maintain confidence.
• High level of secretarial and office administration skills.
• Demonstrated skills in typing, filing, dictation, transcribing minutes, and composing correspondence from written material, verbal instruction, or independently based on policies; strong interpersonal and communication abilities; skilled in customer service, answering telephones and greeting visitors.
• Demonstrated understanding of college’s core values.
• Ability to write and prepare memoranda, email, reports, type periodic reports, transcribe minutes and other material; maintain records, reports, databases with attention to detail.
• Highly organized; ability to schedule appointments, arrange meetings/travel and maintain calendars for senior leadership.
• Ability to assist with occasional event planning, scheduling and space rentals, as well as other duties.

Position Status

Full Time

Hours

General

Hours:

Monday – Friday 8:30 a.m.

- 5:00 p.m. (Occasional evenings and Saturdays for special events)

Salary/Wage

$23.28-$28.40 plus exceptional benefits

Hourly/Salary

Hourly

Benefits

Administrative Classified (A/C) position

• Health, Dental, Vision
• Life insurance;
  Optional life
• Disability insurance
• Tuition reimbursement
• MVCC Tuition waiver
• SURS Retirement plan
• Vacation Days
• Holidays
• Sick Leave
• Personal days
• Bereavement days
• Tax-sheltered annuity plans

Links

• Benefit Highlights
• Benefit Guide-Details

Review of Applications Begins

10/27/2025

Position Type

Support/Hourly Staff

Posting Number

SS00579P

Open Date

10/13/2025

Open Until Filled

Yes

Special Instructions to Applicants

Please apply on our web site only and do not use third party sites such as Indeed. Please apply on: jobs.moraine valley.edu. Please submit full resume, cover letter, professional references and complete application for consideration. For best consideration, apply prior to review date. Be sure to sign/certify your application before submission. Software and skills proficiency testing for the specific position will be required and must be successfully completed by qualifying applicants for consideration.

Office of Human Resources moraine jobs

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