Records Analyst; Enrollment Services

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Under the direction of the Assistant Dean of Enrollment Services, the Records Analyst performs detailed tasks related to audits of academic records prior to graduation, gathering, evaluating and ranking requirements for admission of Health Science programs, entering graduate information in Colleague in preparation for processing, evaluating transfer credit, communication with students, and other duties related to the accuracy and detail of student academic records.

Records Analysts are dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• 1. Monitor and file documents and prepare data for reports and applications.
• 2. Process requests for transcripts, transcript evaluations including the creation and maintenance of transfer evaluation systems, graduation petitions, and allied health programs.
• 3. Prepare letters as requested by students who miss deadline for graduation to verity dates of attendance and/or degree attained.
• 4. Evaluate and process incoming transfer credit, including reverse transfer students. Prepare student evaluation letter.
• 5. Perform an initial and final graduation audit for students who petitioned and students eligible for auto-award program, including any transfer credit taken at other institutions attended and correspond with students as appropriate.
• 6. Inform students and other staff regarding graduation requirements, Health Science admission and transfer course evaluations.
• 7. Contact program coordinators for waivers and substitution letters as they relate to program requirements.
• 8. Process special admission applications and provide data and rank applications according to formula
• 9. Coordinate special projects as required.
• 10. Process and evaluate incoming high school transcripts using multiple measures. Evaluate incoming high school transcripts for any and all transitional coursework.
• 11. Process incoming college transcripts.
• 12. Process test results as required.
• 13. Serve walk-in traffic during evening hours and in the absence of the Departmental Assistants.
• 14. Perform related duties as assigned. May coordinate activities of student aides in achieving assigned tasks.

• Minimum of an Associate’s degree in related area and a minimum of 3-12 months experience in work environment requiring close attention to detail required.
• Experience with Ellucian Colleague is preferred.

In addition to the above requirements, the following are sought:

• Ability to read and comprehend instructions, short correspondence, and memos.
• Effective communication skills and interpersonal skills.
• Basic computational skills.
• Ability to work independently and exercise good judgment.
• Ability to type 40 nwpm+ and utilize database platforms.
• Ability to operate a computer and relevant software.
• High level of organizational skills.
• Ability to work effectively in a high volume, production oriented environment.
• Knowledge of FERPA law is preferred.

Position Status Full Time

General

Hours:

Monday 9:30 a.m.

-6:00 p.m.
Tuesday through Friday: 8:30-5:00 p.m.
Hours may be adjusted
Summer hours may be different

Salary/Wage $19.54-$21.00 per hour plus…