Specialist - Accounts Payable

Job Summary The position of Accounts Payable Specialist is heavy in administrative support through data entry of invoices, processing accounting transactions while ensuring accuracy of the documents submitted. Time management and attention to detail are the strongest traits for this position as your work directly impact the company's financials. You will provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Primary Responsibilities & Essential Functions Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, assisting with bank reconciliations, and documenting loans

Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations

Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used Generate payment to vendors on a routine schedule and match the check with backup for review by supervisor

Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards

Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation

Develop and maintain a filing system for financial information, records and documents to ensure easily available information

Collaborating with internal departments to gather, analyze, and interpret relevant financial data Receiving, processing, verifying, and reconciling invoices

Comparing system reports to balances and verifying entries

Charging expenses to accounts and cost centers

Verifying vendor accounts, paying vendors, and resolving purchase order, invoice, or payment discrepancies

Reconciling account transactions with the general ledger

Performing recordkeeping and preparing financial reports

Keeping informed of regulatory requirements and best practices in accounting

All other duties assigned

Education and Experience Ability to read, write, speak, and communicate in basic English preferred

Experience in hospitality preferred2 to 5 years previous experience in a similar roleA degree or certification in a relevant field

Knowledge, Skills, Abilities Detail oriented and thorough

Ability to perform consistent work to the highest of standards

Ability to identify and resolve issues related to position independently

Strong attention to detail and ability to meet deadlines

Commitment to delivering excellent customer service

Ability to convey information and ideas clearly

Ability maintain composure under pressure

Ability to listen and react quickly to residents’ and guests’ requests in a genuine manner

Be organized, proactive, productive, and self-motivated showing a positive attitude

Physical Demands Ability to operate noraml office equipment

Extensive use of computer

Ability to sit for extended periods of time Ability to lift up to 15 lbs Working Conditions Normal office environment

The above statements are intended to describe the general nature and level of work being performed and are not an exclusive list of all duties and responsibilities. The St. Joe Company/St. Joe Resort Operations reserves the right to amend and change responsibilities to meet business and organizational needs.
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