Accounting Associate; Panama Campus

Position: Accounting Associate (Panama City Campus)
Department

PCC Finance and Administration Department About Us | FSU Panama City

Florida State University is one of the nation's top public universities, and FSU Panama City amplifies the university's efforts to preserve, expand, and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful North St. Andrews Bay is only three miles from the beaches of the Emerald Coast.

FSU PC currently houses 20 bachelor's programs, 9 master's programs, and 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience. Please visit (Use the "Apply for this Job" box below). for information about our FSU PC Promise to students and  for more information about our campus. FSU Panama City also recently opened a brand new, residential housing complex on campus and right on the water.

This new apartment-style complex at FSU PC houses both undergraduate and graduate students. For more information about our on-campus housing, visit

Responsibilities

* Responsible for the audit and payment of vendor invoices assuring the proper application of credit memorandum and the initiation of accounting entries related to vendor payments. This includes taking advantage of the benefit of discounts when possible. The audit must ensure the propriety of the payments, compliance and the prompt payment policy and other application laws, policies and procedures of Florida State University.

This position ensures all financial activity generated is reflected accurately and completely in the university accounting system.

* This position is the procurement card (P-card) proxy for all Panama City Campus cardholders. Responsible for coding weekly transactions for departmental purchasing cards.

* Pre-pay auditor for all Panama City Campus travel.

* Responsible for reviewing travel-related documents and receipts and working with departments to make corrections as necessary prior to final approval.

* Assists vendors and departments with invoice/travel discrepancies, questions and problems.

* Complete daily deposits from fee intake, including related supervisor close of two cashiers, prepare armored car deposits and associated documents for PC record retention. Take large bills to the bank as needed for change for cashiering purposes.

* Open cash vault each morning. Process transaction voids for cashiers.

* Perform other cuties as assigned by supervisor.

Qualifications

* High School diploma or equivalency and four years of appropriate experience, or a combination of post-high school education and experience equal to four years.

* A valid State of Florida or Georgia Driver's License or the ability to obtain prior to hire.

Preferred Qualifications

* Ability to establish effective working relationships with various departments in order to provide prompt payment on all invoices, etc.

* Effective customer service skills are a must.

* Ability to solve problem issues which include research of budgets and balances in order to process payment.

* Familiarity with accounts payable and Generally Accepted Accounting Principles (GAAP).

* Strong attention to detail to ensure invoices, procurement card (pcards) and travel are processed correctly and timely.

* Ability to prioritize tasks and meet deadlines, especially under time-sensitive payment due date schedules.

Helpful

During the first two months, the Accounting Associate will receive structured, hands-on training to build familiarity with university policies and procedures. The selected candidate will work closely with their supervisor to:

* Participate in guided training sessions on university departments, budgets, and accounts.

* Shadow experienced staff to learn daily workflows and deadlines.

* Gain an understanding of department responsibilities and requirements.

* Take on progressively more independent assignments with ongoing support and feedback.

* Establish strong working relationships with team members and campus partners.

By the end of the first 60 days, the Accounting Associate is expected to be working independently with training as needed, being familiar with the campus departments, budgets and policies and procedures contributing independently to the department while continuing to develop advanced skills.

Contact Info

Inquires should be directed to Becki Boortz

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity.

At FSU, there's the excitement of being part of a vibrant academic and professional…