Ap Technician I

Position: AP TECHNICIAN I
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Job Summary:

The Accounts Payable Technician I is an entry level accounting position reporting directly to the Accounts Payable Supervisor. This position provides direct support for processing the day-to-day vendor invoices and payments.

Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism.

Essential

Job Duties and Responsibilities:

Process and review all invoices for proper documentation, accurate coding and appropriate approval according to company policy and procedures

Complete final review process in a timely and accurate manner meeting departmental deadlines

Ensure all import files are received and the data is timely and accurately transferred to accounting system

Research and resolve problems associated with processing invoices

Assist with daily check processing; including printing, sorting, obtaining signatures and proper distribution

Responsible for ensuring the invoice and check images are attached, daily

Prepare and upload positive pay file to financial institution

Prepare and distribute monthly reports: check registers, aging reports, etc.

Scan all applicable documents: change invoice journals, void journals, etc.

Correspond with vendors, other departmental staff and field staff as needed in a timely and professional manner

Assist with mailing 1099 forms

Ensure vendor enrollment paperwork is in compliance with company policy and 1099 reporting requirements

Complete other projects as assigned by Supervisor Knowledge,

Skills and Abilities

(KSAs):

Knowledge and experience of general accounting principles and procedures

Self-starter able to work within fast-paced, dynamic, team-oriented environment with high volume of invoice processing

Strong organizational, time management and prioritization abilities

Excellent communication, analytical and interpersonal skill

Proficient in MS Excel and Word

Education and Experience:

High School Diploma or Equivalent Minimum of one year of high-volume accounts payable experience

Sage Construction and Real Estate 300 software or One Site Accounting experience a plus Physical Demands:

Must be able work with a computer for a minimum of 7 hours daily

Must be able to read printed materials and computer screen

Must be able to effectively and professionally communicate in e-mail, by phone, or in person during the course of the workday

Ability to perform data entry, keyboarding, and mouse functions to complete job duties timely and efficiently.

Ability to use phone systems and office machines.
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