Administrative Specialist

Description

Job Details

The Administrative Specialist is the glue that holds the office together! If you’re the type of person that shines in an administrative support role for a dynamic team, we have a great opportunity for you! Our Lamar office in Panama City, Florida is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Panama City, FL, and the surrounding areas.

The purpose of the Administrative Specialist is to provide administrative support to the various departments. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively.

Lamar is a certified Great Place to Work, with 86% of employees in agreement. Lamar Advertising has also been named as a “Best Company to Work For” in U.S. News & World Report’s annual ranking.

• Learn more about us on our official You Tube channel.
• Check reviews and company updates on our Glassdoor page.
• Learn more about our Great Place to Work certification.

• A Monday-Thursday 7:30a-5p Friday 7:30a-2p work schedule
• An hourly range of $16.50 - $17.50/ hour, dependent on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including President's Day and Juneteenth
• A 90-Day comprehensive training program
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital & Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Wellness program incentives such as medical plan premiums, holidays, and HSA contributions

• Requires an excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
• Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machine, copiers, scanners and binding machines
• Requires the ability to handle different challenges each day and adequately prioritize those demands

• High school diploma or Equivalent required
• Associates degree, business school certification, and/or some college preferred
• A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
• Or another equivalent combination of education and experience
• A driver’s license is preferred.

Please note:
Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position.

Candidates with a disability in need of an accommodation to fulfill our application requirements should email

• Perform administrative support tasks; type correspondence, compile data for expense and statistical reports.
• Operate telephone to answer, screen and route calls; relay messages.
• Greet and answer inquiries from general public, customers and visitors; route and resolve information requests.
• Process outgoing mail and receive deliveries.
• Type correspondence; compile data for expense and statistical reports.
• Coordinate space and office organization; maintaining paper and electronic files.
• Filing duties.
• Assist with AP and AR duties for the office but not ultimately responsible for them.
• Print out blank contracts for staff – Bulletins, Posters, Commercial, and Digital.
• Create excel spreadsheets for clients and Sales Account Executives.