Administrative Assistant

Description

• Assist with day-to-day operations of Spa and Admin functions and duties.
• Provide clerical and administrative support to Director of Spa Operations and Director of Admin Operations.
• Maintains the inventory of warehouse and satellite locations, with a high level of proficiency.
• Prepares requisitions for Retail, medical supplies, and equipment to keep adequate stock on hand.
• Notifies Directors of Spa and Admin Operations of special supplies needed.
• Coordinates and documents transfer of retail and supplies as requested by Director and/or Office Administrators.
• Checks items against invoices or packing slips for proper quantity and notes discrepancies on invoices/packing slips.
• Stores retail supplies and equipment in the proper areas.
• Creates, maintains, copies and files retail, products, supply records and other information as needed.
• Prepares and maintains retail, products, supplies and equipment.
• Receives monthly inventory counts for all locations and identifies any immediate needs that have been overlooked by office team and Office Administrator.
• Front Desk backup for Panama City, Panama City Beach and Santa Rosa Beach locations; step in/assist when/where needed due to unexpected or planned absences.
• Trains new spa team members on policies, procedures, Front Desk, and team expectations.
• Provide secretarial and administrative support to management and other staff.
• Sort incoming mail, faxes, and courier deliveries for distributions.
• Prepares Monthly credit card reconciliation and Expense reports.
• Assisting with obtaining and maintaining business licenses, contracts, agreements, etc.
• Assists executive team with daily/weekly/monthly tasks.
• Special projects/assignments by team as needed.
• Performs other related duties as assigned.

• High school graduate or GED and current certification, if applicable.
• 2 years of customer service experience is preferred.
• Previous experience with inventory management is preferred.