Clerical Support Panama , FL Posted

Five Rivers Analytics, an Akima company, is looking to hire a Clerical Support Specialist to perform mid‑level clerical and administrative support tasks for NSWC PCD offices, requiring independence, accuracy, and familiarity with Navy correspondence standards. This role supports multiple office functions, manages more complex documentation, and ensures efficient workflow across office processes while maintaining compliance with all security and records management requirements.

• Serve as receptionist: greet visitors, answer calls, and direct inquiries appropriately.
• Monitor and request office supplies, equipment repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, statistical data, and suspense systems.
• Format and track official documents per government standards.
• Use Microsoft Outlook and Teams for communication, identifying contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects and programs.
• Process visit requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence in accordance with SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases (e.g., plant and minor property) and update records.
• Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.

• US Citizen active SECRET clearance (or ability to obtain an Interim Secret prior to start).
• High school diploma required; associate degree preferred.
• 2‑3 years of administrative or clerical experience in a professional environment.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience preparing and editing official correspondence preferred.
• Ability to manage multiple tasks and meet deadlines.
• Experience handling sensitive and PII information preferred.
• Familiarity with Navy or DoD administrative processes is a plus.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at  or  (information about job applications status is not available at this contact information).