Construction Admin Assistant - Rac Job Panama City area,Florida USA,Administrative/Clerical

Position: CONSTRUCTION ADMIN ASSISTANT - RAC
Job Summary:

The Construction Administrative Assistant supports the corporate construction staff and performs general office duties. The position requires excellent communication skills with coworkers and job-site personnel.

Essential

Job Duties and Responsibilities:

Consult with Vice President, Project Managers, Project Superintendents and Project Coordinators on duties assigned.
Liaison between corporate office and job site/field office(s)
Prepare credit applications/establish new accounts (RAC/SCH)
Request and obtain vendor numbers from corporate accounting office on new subcontractors, suppliers and vendors as needed
Ensure subcontractor & supplier pay requests are submitted & processed by the required date
Process invoices, credit cards as directed.
Prepare and obtain necessary lien releases for subcontractors and suppliers
Run errands as may be necessary (architect's office, bank for petty cash deposits)
Sort and distribute mail daily.
Assist with office operations based on policies and procedures.
Utilize Timberline/Timber scan to input and track payables.
Communicate effectively both verbally and in writing with superiors, colleagues, subcontractors, vendors, and individuals inside and outside the Company.
Distribute and/or file paperwork as directed.
Coordinate travel plans as needed.
Receive, prioritize and direct telephone inquiries, coordinate and distribute operational communications for subcontractors and vendors.
Issue 72-hour Notices and other subcontractor correspondence as directed by Project Manager, Project Superintendent or Assistant Project Superintendent
Maintain Serial Number logs
Request and maintain Certificate(s) of insurance with required limits on all subcontractors
Obtain W-9 Taxpayer Identification on all subcontractors, suppliers and vendors
Contract Status report
Notice to Owner report
Daily logs
Permit number list
Plan deposit list
MSDS from subcontractors & suppliers
Punch management acceptance
Sworn Statement of Account
Vendor List
Warranty List
Construction completion tasks to prepare for management turnover
Other miscellaneous duties as requested

Essential

Knowledge, Skills and Abilities:

Strong knowledge of Microsoft Office programs, particularly Word and Excel.
Good organizational and prioritization skills.
Good verbal and written communication skills.
Effective as a team-oriented problem-solver.
Pursue job duties with a strong sense of urgency and little supervision.
Valid driver's license with ability to operate a motor vehicle.
Work under multiple time constraints.
Operate office equipment - computer, adding machine, copier, and scanner.
Ability to read, write, compute basic math.

Education and Experience:

High School diploma or equivalent
One to two years' office environment and clerical experience, preferably in a construction office

Physical Demands:

Work in an office environment with a computer for a minimum of seven hours daily either standing or sitting
Must be able to perform physical activities such as, but not limited to, sitting, standing, bending, twisting, climbing stairs, or walking
Must be able to write proficiently in a manner that all who read the printed material will understand
Must be able to effectively communicate in e-mail, by phone, or in person during the course of the workday
Operate a motor vehicle for company business