Child & Youth Program Operations Clerk

Job Summary

Navy Child and Youth Programs (CYP) provides early care and youth services for children and teens. The Operations Clerk serves as the front‑line representative and administrative liaison, managing the waitlist, coordinating enrollment, maintaining records, collecting fees, and supporting data processing systems.

• Prepare and maintain reports, correspondence, and statistical/financial data for CYP components (e.g., CDC, CDH, SAC, YP, R&R, USDA).
• Ensure child registration and enrollment paperwork is complete and current, including USDA food program records.
• Review and submit background‑check paperwork, maintain office files, and provide information to requesting agencies.
• Submit daily, weekly, and monthly reports in accordance with policies, investigate discrepancies, and notify supervisors of unresolved issues.
• Serve as front‑desk liaison: log children, answer inquiries, assist with training schedules, certifications, and USDA reporting.
• Collect fees, maintain proper deposit procedures, and monitor supplies, notifying supervisors of items to be ordered.
• Act as a mandatory reporter for suspected child abuse/neglect per local policy.
• Perform additional duties as assigned.

• Complete all mandatory background checks for child‑care positions (fingerprint, Child‑Care Mandate, SCHR).
• Pass E‑Verify employment verification check.
• Undergo a pre‑employment physical and provide immunization evidence.
• Be at least 18 years of age.
• Obtain and maintain required security clearance.
• Complete required training certificates and maintain certifications for federal, state, and/or national child‑care accreditation.
• Be a U.S. Citizen for secret eligibility.

• Knowledge of administrative support functions and general office automation.
• Familiarity with military CDC, CDH, SAC, YP, R&R, and USDA Food Programs.
• Maintain a computerized database and use a Child and Youth Management System (CYMS) or equivalent.
• Maintain accurate reports and military‑style documents.
• Effective verbal and written communication in English.
• Proficiency in cash handling.
• At least 2 years of administrative experience.

• High School Diploma, GED, or college transcripts (degree awarded).
• Where applicable, provide a copy of a high‑school diploma or equivalent if competency‑based training certificates are submitted.

All federal employees must remain drug free; mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory .

• Annual leave: 13 days per calendar year (accumulated per pay period).
• Sick leave: 13 days per calendar year.
• Paid holidays: 11 days per year.
• Medical (vision included), dental, and life insurance (basic, optional).
• Federal employee retirement plan.
• 401(k) savings plan with employer match up to 3%.
• Medical savings account (FSA).
• Access to Morale, Welfare & Recreation programs (golf, marinas, gyms, etc.).
• Discounts on Navy Exchange tickets, travel, and shopping.
• Daycare discount.