Administrative Coordinator - Emergency Services

Nature Of Work

This is highly specialized and complex office work performing office and administrative duties of a wide variety and scope for an assigned department. This position provides assistance to Emergency Medical Services including office administration, accounting, grant administration, compliance and meeting coordination. This position is responsible for measuring and evaluating daily operations, processes, policies and procedures and creates plans or programs to make the daily functions more efficient.

Duties are performed under the direct supervision of the EMS Division Chief.

• Provides public information (including reproducing files and documents) as requested, within the parameters of Florida Statutes (401) and established guidelines.
• Assumes responsibility for the accurate tracking of the department's schedule and time entry.
• Prepares purchase requisitions for the department and process invoices for items received.
• Assumes responsibility for various accounting duties and responsibilities to include: payroll, and purchasing.
• Oversees processing, tracking and approval signatures of department Performance Evaluations prior to employee administration
• Maintains files and records of office correspondence, documents, reports and other materials.
• Provides asset tracking of grant funded equipment.
• Serves as liaison with all EMS contracted vendors including ambulance billing services.
• The employer may add to or change duties at any time and as determined by the County and its leaders to best ensure that the public is served through the work of the Department.
• Performs other related duties as assigned.

• Possess a high school diploma or the equivalent; AND
• Three (3) years' administrative experience with Emergency Medical Services and compliance.
• A comparable amount of training and/or experience may be substituted for the minimum qualifications.

Licenses and/or

Certifications:

Possession of or ability to obtain and maintain a valid Florida driver license upon offer of employment with a driving record acceptable to the County Driving Policy and insurance program.

• Knowledge of Florida Statues and regulations regarding basic and advanced life support and licensure.
• Knowledge of the County organization, procedures and functions.
• Knowledge of project management and organizational skills.
• Proficient in MS Word, Excel, and Outlook.
• Ability to maintain strict confidentiality with all information
• Ability to have excellent oral and written communication skills.
• Ability to work and maintain reliable full-time attendance.
• Ability to comprehend, speak, and read the English language.
• Ability to have and maintain good interpersonal and communication skills to deal with the public.
• Ability to prepare routine documents and compose letters and memoranda.
• Ability to make decisions in accordance with the rules, regulations and policies and apply these to work problems.
• Ability to establish and maintain harmonious working relationships with other employees.
• Ability to receive the public; make minor decisions to relieve the schedule of their supervisor with administrative ability.
• Ability to establish and maintain cooperative relationships with County officers, employees and with the general public.

Physical Requirements /

Environmental Conditions:

Work is primarily performed indoors but requires some exposure to environmental changes (e.g., outdoor weather and/or field conditions, etc.) or irate customers, extreme noise, odors, heights and/or dust. This is primarily office work requiring limited physical effort. This position requires stooping, crouching, walking, pulling, lifting, grasping, hearing, visual acuity (i.e. seeing up close, seeing far away, depth perception), kneeling, reaching, pushing, talking, standing, climbing, finger movement, repetitive motions.

Frequent lifting of 10 to 15 pounds; occasional lifting of up to 25 pounds, and may require lifting up to 50 lbs.

Special Requirements:
May be subject to emergency management situations that may require working after hours, weekends, and holidays.

Work Location:

Remote Eligible - This position is assigned to a county worksite. However, in the sole discretion of Bay County BOCC, this position may be eligible for telework within the State of Florida.