Public Works Admin Specialist

Marathon Staffing is looking for an experienced Administration Specialist for the Town of Paradise Valley!

Part Time position 20 hours a week

$20 per hour

Minimal of 1 year of experience required.

• Answer phones, emails, and direct inquiries to appropriate personnel.
• Maintain files, records, and databases (e.g., work orders, permits, employee schedules).
• Prepare and distribute correspondence, reports, and meeting agendas/minutes.
• Schedule meetings, inspections, and appointments.
• Order and maintain office supplies, uniforms.

• Respond to public inquiries and complaints related to services like trash pickup, road repairs, drainage issues.
• Log service requests and follow up with field staff for resolution.
• Communicate service interruptions or project updates to the public.

• Assist with tracking work orders, service requests, and maintenance schedules.
• Lucity and GIS assets oversight
• Process permits, applications, and contractor documents (e.g., right-of-way permits).
• Assist in preparing and tracking departmental budgets and expenditures.
• Coordinate with vendors, contractors, and other municipal departments.
• Send notices of projects to the public (e.g., mailers, brochures)

• Input data related to work orders, projects, inspections, and inventory.
• Prepare statistical and operational reports for supervisors and city officials.
• Maintain asset and equipment records.

• Help ensure compliance with local, state, and federal regulations (e.g., OSHA, environmental rules).
• Maintain safety records, incident reports, and training logs.

• Assist Superintendents with preparing bid documents and procurement paperwork.
• Track project timelines, budgets, and vendor communications.

• Use software tools like:
• Work order management systems (e.g., Lucity, RTA)
• GIS systems
• Microsoft Office Suite (Word, Excel, Outlook)
• Financial software for purchase orders and budget tracking

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