Admin ECDS​/Compliance Specialist

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• Follow Arkids Pediatric Day Centers’ Employee Handbook, Management Policies and Procedures Manual, and Medical Policies & Procedures Manual
• Ensure all policies and procedures are implemented by staff members, maintaining compliance at all times with all regulations determined by regulatory agencies
• Maintain standards set forth by Arkansas Minimum Licensing, Division of Provider Services and Quality Assurance (DPSQA), Medicaid, Arkansas Department of Health, and all other regulatory agencies
• Develop lesson plans and distribute them to the classrooms a month in advance, and reviews them with the classroom staff
• Ensures the Tally Sheets are being completed as scheduled and checked for accuracy on Monday for the previous week, but a minimum of monthly
• Develop an Individualized Treatment Plan (ITP) for each EIDT patient within 1 week of enrollment and annually thereafter and distributes them to classroom staff as appropriate
• Update treatment plans, goals and objectives and distribute to classroom staff as appropriate
• Schedule and coordinate ITP meetings at a minimum of annually
• Programmatic management/supervision of the educational classrooms and classroom staff as it relates to implementation of each patient’s ITP
• Assists with day-to-day staffing needs and ensure appropriate supervision and adult-to-child ratios are maintained at all times
• Will assume the role of direct service provider when necessary and ensure continual supervision of children assigned to his/her care while promoting a safe, healthy environment and positive emotional climate for the classroom
• Ensure the approved developmental assessment is administered within 48 hours of being notified of a ‘refer’ on the developmental screening and annually thereafter
• Will maintain a tracker of all required documentation, updating it a minimum of weekly & submitting it to the Center Director at the end of the day each Friday
• Review classroom billing daily to ensure accuracy and completion, with hard closeout deadlines for corrections and final submissions of Wednesday at 11:00am (for F/M/T) and Friday at 11:00am (for W/Th), signing & dating classroom rosters upon review
• Responsible for ensuring all required classroom documentation is timely and accurate, including all classrooms being ‘locked’ in the billing system
• Provide guidance and supervision of classroom planning and activities
• Maintain the organization of all classroom supplies
• Develop and monitor a list of classroom supplies and submits a monthly supply request to the Center Director by the 3rd week of the month, including item numbers, if applicable
• Maintain open communication with parents/guardians, families, visitors, all Arkids Pediatric Day Centers’ staff, and contract staff
• Maintain confidentiality of patients and staff at all times
• Complete a monthly newsletter for staff and parents/guardians
• Maintain familiarity with health and safety guidelines, including standard precautions and daily operating procedures
• Immediately report any information regarding health and safety concerns to the Center Nurse and/or Center Director, or designee
• Ensure children are signed in/out of the classroom by the appropriate staff or by those designated on the pick-up list
• Display concerns for the rights of patients and families served by the Center
• Create a clean, safe, healthy and sanitary learning environment
• Review Daily Classroom Checklists for each classroom weekly
• Complete Classroom Observations on each classroom monthly
• Attend and actively participate in weekly Administrative Meetings with agenda items/updates submitted to the Center Director the day before the scheduled meeting (unless otherwise specified)
• Lead and/or actively participate in classroom staff meetings at a minimum of quarterly with agendas approved in advance by the Center Director
• Attend and actively participate in job-related functions
• Represent the program to parents/guardian, visitors and the public in a positive way
• Act as the liaison for the public school system to ensure a smooth transition for those graduating and transitioning to kindergarten
• Act as the liaison for any conferences with the local…