AP Manager

Overview

We are seeking an experienced, detail‑driven Accounts Payable (A/P) Manager to lead all aspects of our accounts payable operations. This role is ideal for a proactive professional who enjoys collaboration and has a strong background in construction or project‑based accounting.

The A/P Manager will oversee the full lifecycle of vendor payments, ensure accurate cost tracking across development and construction projects, and manage AP workflows across multiple financial and project‑management systems. This individual will work closely with Construction, Finance, and Operations teams to maintain accuracy, efficiency, and compliance.

Job Details:

• Status:
  Permanent
• Location:
  
  Bergen County, NJ
• Salary: open up to $135,000/year

• Review, verify, and process vendor invoices and employee expense reports using Timber scan Titanium
• Allocate costs accurately on a detailed, line‑item basis and ensure alignment with project budgets
• Enter and manage contract change orders in Procore and update project cost records
• Track pending invoices in Procore and coordinate with the Construction team for timely approval
• Generate monthly job cost reports for active projects
• Allocate management company expenses to appropriate development projects
• Maintain vendor profiles and serve as the primary contact for vendor questions
• Reconcile vendor statements and resolve discrepancies promptly
• Ensure proper documentation and compliance, including lien waivers and subcontractor requirements
• Prepare monthly Bill4
  
  Time payments
• Produce AP aging and status reports for leadership
• Act as backup for Sage Intacct AP processing, including AP Optimizer and check printing
• Coordinate ACH payment approvals with senior finance leadership
• Provide support and guidance to A/P team members
• Foster a customer-service‑oriented, collaborative work environment
• Perform additional duties as assigned

• High school diploma or GED
• 8-10 years of hands‑on accounts payable experience
• Strong communication, organization, and time‑management skills
• Proficiency with Microsoft Excel, Word, and Outlook

• Associate's degree in Accounting, Finance, or a related discipline
• Supervisory or managerial experience in AP or finance
• Familiarity with AIA contract documents
• Strong customer‑service mindset and ability to work both independently and as part of a team

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All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act and related ordinances.