Leave of Absence Administrator

Overview

Job Number: 26-00151. Use your skills where environmental innovation meets global impact. ECLARO is looking for a Leave of Absence Administrator for our client in Paramus, NJ. Our client is a leading environmental solutions provider focused on water, waste, and energy services that drive sustainability and resource recovery. If you’re ready to make a meaningful impact, this opportunity is for you.

Leave of Absence Administrator — Paramus, NJ

• The Leave of Absence Administrator is responsible for the end-to-end administration of employee leaves and time off programs, serving as a subject matter expert in leave of absence (LOA) and time off policies.
• This role partners closely with Client's third-party leave administration vendor, HR Business Partners, HRIS, Benefits, Payroll, and Employee Health and Safety to ensure compliance with federal, state, and local regulations while delivering a high-quality employee and manager experience.
• The role provides advanced-level support for Family and Medical Leave (FMLA), personal leave, military leave, state and local leaves, ADA accommodations, Client Caregiver leave, and paid time off programs.
• The Leave of Absence Administrator also plays a key role in policy governance, SOP development, audits, HRIS updates, and process improvement initiatives, including participation in M&A and global HRIS projects.

• Review, interpret, and support implementation of new and updated time off policies.
• Create, maintain, and update standard operating procedures (SOPs), process maps, and employee-facing knowledge resources for all paid time off programs, including:
• Flexible Time Off (FTO)
• Vacation
• Volunteer Time Off
• Paid Safe and Sick Leave
• Provide Tier 2 support for time off and absence-related inquiries, escalating complex issues as needed.

• Maintain HR data integrity by accurately entering and updating employee information in HR systems.
• Partner with the HRIS team and leave administration vendors to ensure time off plans, leave requirements, and policy changes are properly configured, tested, and integrated within Workday.
• Participate in global HRIS initiatives, including M&A onboarding, system harmonization, and policy alignment.
• Ensure compliance with federal, state, and local leave laws, as well as Client policies.
• Participate in time off and leave audits to ensure compliance, accurate pay, and proper documentation.
• Ensure compliance with data privacy, audit, and governance standards across all jurisdictions.
• Preserve strict confidentiality of employee medical documentation and files.

• Identify and implement process improvements to optimize leave and time off workflows and enhance the employee experience.
• Develop and deliver training and knowledge-sharing sessions for HR Shared Services, HR Business Partners, and Payroll.
• Participate in department-wide initiatives, projects, and M&A activities, providing subject matter expertise and operational insight.
• Build and maintain strong working relationships with Benefits, HRIS, Payroll, Employee Health and Safety, HR Business Partners, managers, and employees.
• Assist with employee engagement initiatives, reporting, and compliance audits as needed.

• Minimum of two (2) years of progressive experience in leave of absence administration in a high volume work environment
• Broad HR knowledge of FMLA regulations, ADA, and other federal/state regulations
• Bachelor’s degree in Human Resources or related field (or equivalent years of experience)
• Strong working knowledge of federal, state, and local leave of absence laws and regulations.
• Experience administering complex leave and time off programs in a large or multi-jurisdictional organization.
• Demonstrated ability to partner effectively with third-party administrators and cross-functional HR teams.
• Experience working with HRIS systems;
  Workday experience strongly preferred.
• High attention to detail and commitment to data accuracy and confidentiality.
• Excellent customer service, communication, and problem-solving skills.
• Ability to manage…