Team Assistant - Marketing Gin & Apéritifs​/Business Acceleration

Position: Team Assistant - Marketing Gin & Apéritifs / Business Acceleration
Want to join a fast-moving company, work among convivial teams, and take part in the global growth strategy of one of the most prestigious and comprehensive portfolios in the wine & spirits industry? We are looking for a Team Assistant - Marketing Gins & Apéritifs / Business Acceleration! You will be based at The Island, our office in central Paris.

We are looking for a proactive, service-oriented and highly organized Team Assistant to support the Gins & Apéritifs Marketing and the Business Acceleration teams. The role is reporting to the VP Marketing Gins & Apéritifs and to the VP Business Acceleration and Transformation.

This role is key to ensuring smooth day-to-day operations, strong coordination across departments, effective budget follow-up, and the organization of moments of convivial ité that foster team engagement and collaboration. You will act as a central point of contact for administrative, logistical and coordination activities while contributing to cross-functional initiatives and projects.

Your key responsibilities :

Day-to-Day Activities Support

* Organize and coordinate agendas and logistics for large or cross-functional meetings

* Manage directors' agendas (when requested) by planning and anticipating appointments and meetings to support their priorities and ensure smooth business operations

* Ensure the physical welcome and accompaniment of visitors

* Prepare, organize and coordinate team or directors' business travels, in full compliance with the company's Travel & Expenses policy

* Take the lead during the preparation phase of relocations for new team members or moves of existing ones, including administrative and onboarding support in coordination with the relevant Director

* Contribute to cross-functional initiatives led by the Assistants' Community and proactively collaborate with other assistants on shared initiatives and topics

* Relay relevant corporate news to the team (e.g. group events, CSE activities, etc.)

Budget & Activity Follow-Up

* Contribute to activity and budget follow-up within the scope of responsibility

* Coordinate with internal and external stakeholders and follow up on outstanding invoices and purchase orders

* Support accounting activities and ensure deadlines are respected

* Create new suppliers in the system

* Create purchase orders (POs) and process invoices

* Consolidate recharge data and coordinate between Finance, Global Teams and Affiliates

* Support team with simple budget tracking

* Manage supplier reminders when required (e.g. missing invoices)

* Act as first point of contact with Accounting for initial queries

Events & Moments of Convivialité

* Coordinate with Directors on team event formats and, where applicable, coordinate team events (new hires, birthdays, internal events, reminders for events at The Island, etc.)

* Coordinate with other assistants and project managers for teams participation in broader corporate events.

If you recongized yourself in the description below, don't wait to apply !

* Bac +2 degree

* 5+ years' experience in a similar role (Executive Assistant / Team Assistant / Operations Assistant)

* Fluent in English and French (written and spoken)

* Excellent command of Microsoft Office tools (Word, Excel, PowerPoint, Outlook, Teams)

* Strong interest and ability in PowerPoint design and visual presentations is appreciated

* Knowledge of Concur is a plus

* Strong organizational skills, attention to detail and ability to manage multiple priorities

* Service-minded, proactive, reliable and comfortable working in a matrix and international environment

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