Senior Executive Assistant

About us

Founded in 2019 and part of Y Combinator's 2020 cohort, Photoroom is the leading visual solution for e-commerce.

We've raised Series B funding and reached 300+ million users worldwide, processing over 5 billion images annually and serving both small businesses and major enterprises like Amazon, Door Dash, and Decathlon through our mobile app, web platform, and API.

We're a remote-friendly team of 100+ passionate builders giving e-commerce businesses superpowers to create visuals that help them grow, making the hardest parts of selling online disappear. We focus on craft, innovation, and collaboration, creating exceptional impact for e-commerce businesses worldwide.

Role Summary

We're hiring an Senior Executive Assistant to the CEO to make Matthieu (Matt) more effective by removing logistics, scheduling, and coordination overhead from their day-to-day.

This is a high-trust role with significant autonomy: you will own Matt's calendar and travel logistics end-to-end, anticipate needs, and keep key operating rhythms moving.

Compensation: competitive + equity (BSPCE/stock options)

Location:

Paris (onsite)

What You'll Do

* Provide high-level administrative support: anticipate needs, remove friction, and handle day-to-day logistics so Matt can focus on high-leverage work.

* Own the calendar end-to-end: manage scheduling, protect focus time, continuously reschedule as priorities/travel change, and keep meetings flowing smoothly.

* Run travel and events planning with zero dropped balls: flights, trains, hotels, ground transport, speaking/press/partner, visas, backup options, confirmations, and "day-of" execution so surprises are handled before they reach Matt.

* Coordinate team and leadership logistics: organize lunches and gatherings when Matt is with teams (e.g., London, NYC visits), and support leadership offsites/seminars when needed.

* Support operating cadence (as it fits the role and trust level): help collect topics, build agendas, and keep weekly/recurring exec meetings on track. Capture notes when appropriate.

* Handle "always gets postponed" tasks: protecting personal constraint when booking professional appointments. Make sure medical and family calendar constraints (nanny/school), and unblock small projects that otherwise linger are still possible.

* Be the go-to for admin workflows: document signatures, passport renewals, expenses and requests from legal/finance that require CEO inputs or personal information.

How You'll Work With Matt

* You will have clear ownership and autonomy, with batched questions when you're blocked and quick yes/no decisions from Matt.

* Communication will be lightweight and pragmatic (e.g., Slack/Whats App/email), with calls reserved for truly urgent topics.

* Inbox support can evolve over time. We can start with forwarding/triage patterns and expand access as trust builds.

About You

* You have 5+ years of experience supporting a senior executive in a fast-paced environment, and you can demonstrate strong ownership of calendar and travel.

* You are highly proactive: you anticipate issues early (confirmations, documents, time zones, buffers) and build backups.

* You have excellent judgment, discretion, and a strong sense of confidentiality, and you handle sensitive information with care.

* You have strong stakeholder management skills, and you can navigate priorities across a wide set of internal and external contacts.

* You communicate clearly and efficiently (verbal and written), and you are comfortable making decisions in ambiguity.

* You are organized and detail-oriented, while staying calm when plans change.

* You are comfortable with collaborative AI and office tools (Notion, Google Workspace, Slack) and you keep systems tidy.

* You bring problem-solving skills, and a business-oriented mindset.

* You are fluent in French and English.

What "Great" Looks Like (First 3-6 Months)

* Matt's travel runs smoothly: no missed bookings, missing confirmations, or last-minute visa/document surprises.

* Matt's calendar becomes a tool for focus: fewer context switches, better buffers, and fewer scheduling back-and-forths.

* Team and meeting logistics are consistently handled without…