Office and Event Manager

Context Hexa is looking for its new Office & Event Manager, for our offices at 12 rue Martel, Paris 10e. Our current office manager is moving on after some great years here.

The place is La Cristallerie: 800 m² under a glass roof, twelve meeting rooms, an atrium that seats 80, a professional kitchen and a three-camera podcast studio. Around 150 people work here every day, between our core team, the 12 companies we build each year, the 60 in our portfolio and our subtenants.

No two weeks in this building look alike. A company arrives as a team of two and leaves as fifteen. A founder flies in from Berlin for 48 hours and needs a desk, a room and a coffee that does not taste like an airport. Event for 100 on Tuesday, podcast shoot Wednesday, masterclass Thursday morning with the atrium reset by 9am.

We are looking for the person who holds all of that together: the walls and the vendors, and the atmosphere too. Someone who knows the first name of everyone who walks through the door, who knows which team arrived on Monday and still needs introducing, who notices the startup keeping to itself in the corner and goes to get them.

You would report to Camille, VP People & Community. And work in a team of six:
Laure on Talent Acquisition, Juliette on HR Ops, Paul as Talent Engineer and Faustine as Head of Community. A small team, a wide scope, and people who genuinely enjoy working together.

Run the building:

• Own the vendor relationships (cleaning, maintenance, security, caterers, suppliers): choose them, negotiate them, hold them to their word.

• Own the venue budget end to end, trade-offs included.

• Manage the space itself: floor plan, teams moving in and out, room bookings, and the diplomacy of four people wanting the atrium on the same Thursday.

• Handle whatever the building throws at you, from the leak to the AC giving up on conference day, through to resolution.

• Keep the podcast studio alive: bookings, setup, guest welcome, gear in working order.

• Be the face of the place, the person people come to for everything and the one who already anticipated half of it.

• Onboard incoming teams: the tour, the house rules, introductions to their new neighbours, the small fixes of week one.

• Engineer the encounters, like a lunch that seats two founders together because you noticed they were solving the same problem.

• Read the temperature of the building and flag what is wrong before it reaches us on its own.

• Breakfasts, masterclasses, demo days, dinners, parties, offsites, farewells, birthdays. The build-up (budget, vendors, logistics, run of show) and the day itself (setup, coordination, being in the room, breakdown).

• Host our startups' and subtenants' own events too, and make sure they leave wanting the date back next quarter.

• The office management essentials for 40 people: orders, mail, welcome packs, equipment, the small daily emergencies.

• Plus support to the HR team on people experience for the company employees: offsites, team retreats, demo times.

You have run a venue, with clients inside it and vendors around it. Probably from hospitality (operations manager, duty manager, head concierge, meetings & events manager), from events (venue manager, production coordinator, stage or technical manager), or from managed offices, coworking, campuses and incubators.

• You can handle a budget and negotiate without turning it into a standoff.

• The extra mile is a reflex. You go and buy the flowers yourself because the florist sent something sad, and you stay twenty minutes longer because the evening is going well.

• You like people, and it shows without you having to work at it.

• The unexpected energizes you rather than…