Office and Administrative Coordinator

Office and Administrative Coordinator

Park City, Utah - Park City, UT 84060

Position Type:
Full-Time Job Shift: Any Education Level: 2 Year Degree

Extell Financial Services

About Us:

Founded and headed by Gary Barnett, Extell Development Company is a full-service development company driven by an internal team of talented real estate professionals whose combined breadth of experience includes all areas of real estate development. As a nationally acclaimed real estate developer of residential, commercial, retail, hospitality, and mixed used properties, Extell specializes in the creation of prime properties distinguished by sophisticated design and first-class amenities.

As managed by EX Utah Development, Deer Valley East Village, located in the MIDA Project Area in Wasatch County, Utah, is underway to become North America's newest world-class alpine village since 1981. The base village will include the development of multiple ski lifts, ski-in/ski-out estate lots, distinguished townhomes and chalets, and the adjoining ski lands will have an array of new ski lift and gondolas.

This luxury resort village with over 20,000 square-feet of commercial space will set the new standard for excellence among the world's alpine resorts.

Oversees and manages several offices, provides administrative support, schedules and enacts meetings and tours, administratively assists various VPs, schedules and organizes internal and external events, etc.

• Perform administrative and office support activities
• Oversees office management and IT coordination
  • Ensures facilities and systems are properly working
• Manages inventory and the replenishment of office and kitchen supplies
• Ensure office equipment is fully equipped to include paper and toner is sufficiently stocked
• Ensures offices are cleaned and HR notices posted
• Oversee and manage security contractor and staff parking
• Schedules various department and staff meetings, as well as manages conference rooms
• Creates staff memos and circulates HR notices
• Responds to general development questions and requests for information
• Arranges, inputs, and manages Utah's internal properties' lodging for staff and vendors
• Organizes staff functions
• Compiles credit cards reconciliations
• Aids with staff travels; e.g., bookings, expenses, etc.
• Picks up mail from post office, and creates labels and ships Fed Ex and USPS packages
• Tours EB5 prospects
• Assist with administrative task, reports, and special projects
• Performs any additional duties assigned by manager

• High school diploma required;
  Associates degree preferred
• Minimum of 2-5 years' experience in comparable position
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Excel, Word, Outlook)
• Knowledge of standard office administrative practices and procedures
• Basic knowledge on how to operate standard office equipment as copier, stamp machine, etc.

Compensation & Benefits:

Extell offers opportunities for professional growth and advancement; and competitive pay and benefits to include:

• Medical, Dental, and Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short- and Long-Term Disability
• 401(k)
• Paid Time Off
• Paid Holidays
• Employee Assistance Program

* Equal Opportunity Employer