Receptionist​/Administrative Assistant

After more than 40 years of business growth and industry change, Grassi has redefined what it means to be an advisor and accountant to today’s businesses and individuals. Nationally ranked as one of the largest and fastest-growing accounting firms in the nation, Grassi is a leading provider of advisory, tax, and accounting services across key sectors including construction, architecture and engineering, not-for-profit, healthcare, manufacturing and distribution, financial services, real estate, and more.

Several publications have ranked us among the top accounting firms to work for, highlighting our strength in work-life balance, culture, and wellness categories.

With over 550 employees and nine offices spanning the New York Metropolitan Area, Long Island, the Northeast, Florida, New England, and an international presence in Italy, we are strategically positioned to serve clients locally and globally. In 2023, Grassi became an employee-owned company by implementing an ESOP, establishing our independence and empowering our people to drive the firm’s future success. The ESOP ensures that equity partners and all Grassi U.S. employees have the exclusive opportunity to own the firm’s stock, making them integral to the company’s future.

We are currently seeking a Receptionist/Administrative Assistant to join our team in our Park Ridge, NJ office location. This is a fully onsite position
, offering an exciting opportunity to be part of a dynamic and growing firm.

As part of our Administrative Team, you will be expected to provide efficient and accurate support to the partners and staff to help provide the highest level of service to our clients. You must be able to work under pressure, be a quick learner and assume responsibility for timely delivery of work assigned to them. You should be self-motivated and work well independently while also recognizing the need to be a team player.

This position will be based at the main reception desk and will serve as the primary point of contact for employees, clients, visitors, vendors, and callers to the Park Ridge office. Below is a list of responsibilities we have outlined, as always there will be ad-hoc projects that could come up throughout the year.

• Serving as the primary receptionist andremainingstationed at the main reception desk during scheduled working hours, except when coverage has been arranged
• Providing general administrative support to multiple departments and staff
• Answering phones and directing calls or inquiries appropriately
• Greeting clients, visitors, vendors, and employees in a warm and professional manner and promptly notifying the appropriate team member of their arrival
• Receiving, sorting, and distributing incoming mail, packages, and courier deliveries, and coordinating outgoing shipments
• Assisting guests with meeting room locations and coordinating basic hospitality needs, including beverages and meeting room readiness
• Preparing and processing engagement letters and related tax administrative documents
• Supporting office professionals with administrative tasks during busy season and throughout the year
• Processing expense reports and vendor invoices as needed
• Supporting the Admin Ticketing System and responding to office requests
• Ordering office supplies and coordinating catering for meetings and events
• Ensuring kitchen is well-stocked and organized each day
• Assisting with preparation of client deliverables, binders, and internal documentation
• Booking conference rooms and preparing meeting spaces
• Filing, scanning, copying, and faxing documents
• Performing ad hoc administrative projects and other duties as assigned
• Flexibility to work overtime during tax season deadlines and other peak business periods as needed

• Minimum of 2+ years of relevant experience (preferred within professional services environment)
• Excellent interpersonal, organizational, initiative, and leadership skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite and willingness to learn new software and systems
• Ability to manage multiple priorities in a deadline-driven environment
• Maintai…