Secretary Human Resources Department

Hourly Secretary - Human Resources Department

Effective:
Immediately Salary:
Hourly Rate - $18.50

Hours:

28.00 hours per week Pending Budgetary Approval

Job Qualifications:

• Superior communication skills
• Bilingual English/Spanish strongly preferred
• Proficiency in Google Suite
• High degree of tact and ability to maintain confidentiality
• Thoroughness and flexibility

Essential Job Functions:

• Read all types of incoming material to establish essential information, for example, content or title in order to file properly.
• Retrieve, sort and file all documentation.
• Perform general office duties such as typing, operating office machines and sorting mail.
• Assist in processing new hires.
• Assist in tracking evaluations and professional development hours for staff.
• Maintain a highly organized, arranged file room.
• Interact with visitors, staff and public.
• Coverage for Receptionist when necessary.
• Date stamp files and materials received.
• Remove and shred out of date materials.
• Sort material in accordance with filing system used.
• Assist with screening and directing incoming calls.
• Locate materials from files upon request.
• Create/edit personnel folders for new/existing employees.
• Create file jackets for employees who have left the district and plan on leaving the district.
• Track materials removed from files to ensure that borrowed files are returned.
• Handle requests from employees for materials from personnel file.
• Manage and maintain archive file room.