Winemaking Administrative Assistant

Description

O’Neill Vintners & Distillers was founded in 2004 with a simple idea from our founder, Jeff O’Neill, that great wines should be enjoyed by all. We believe those wines must be of exceptional quality, centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. As our family-owned business has grown, so has our belief in business as a force for good.

We are proud to be an industry leader in sustainability and a Certified B Corporation.

We are one of California's largest wineries, with operations in Larkspur, Sonoma, Paso Robles, and Parlier, CA. Our award-winning portfolio of consumer brands includes Line 39, Fit Vine, Harken Chardonnay, Rabble, Charles Woodson’s Intercept, Robert Hall, Allegro Cellars, Ram’s Gate, Substance, ViNO, 209 Gin, and Brandy Lab.

About the Role: The Winemaking Administrative Assistant prepares and ships wine samples, enters and maintains accurate data in winemaking tracking systems, and organizes internal tastings. This role keeps sample shipments, wine chemistries, and documentation moving accurately and on schedule. The ideal candidate is detail-oriented, comfortable managing multiple priorities in a fast-paced environment, and confident using MS Office along with O'Neill's ERP system.

They take initiative, communicate clearly, and can shift priorities quickly in consultation with winemakers, all while following plant and laboratory safety policies and procedures.

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Blend and prepare wine samples for shipping
• Set up shipping online via Fed Ex, UPS, and other delivery providers
• Collate and manage documentation associated with sample shipping
• Track sample shipments and alert the initiator of delayed, missing, or damaged shipments
• Use MS Office and O’Neill’s ERP to pull wine compositions and run trial compositions
• Collaborate with Winery Operations to direct sample pullers and obtain wine chemistries
• Collaborate with Compliance to ensure appropriate tracking of wine withdrawals and shipments
• Collaborate with Bottling to fulfill blended shipping requests of bulk and finished goods
• Enter data into winemaking tracking systems efficiently and accurately
• Prepare and organize winemaking tastings, including sample labeling, physical set-up and tear-down, and tasting sheet creation
• Digitize and manage winemaking documentation
• In consultation with winemakers, prioritize workflow and change priorities when needed
• Follow plant and laboratory safety policies and procedures
• Perform miscellaneous tasks for winemakers, such as benchtop blends and trials
• Track inventory of office and sample shipping supplies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Previous experience working in the beverage or food processing industry preferred
• Demonstrated interest in winemaking, fermentation science, or food processing.
• Strong ability to work independently while maintaining clear communication with the team.
• Strong clerical skills
• Proficiency in MS Office
• Ability to work up to six days a week on variable or rotating shifts
• Ability to measure volumes using graduated cylinders, pipettes, and similar tools

O’Neill team members are Forward Thinkers
. Hard Working without Drama. Friendly Problem Solvers who work as One Team to Always Deliver
.

While performing the duties of this job, the employee is frequently required to do the following:

• Sit or stand for prolonged periods
• Perform some repetitive motion activities
• Coordinate multiple tasks simultaneously
• Ability to climb stairs and to lift up to 50 pounds
• Maintain…