Winemaking Administrative Assistant

Description

O’Neill Vintners & Distillers was founded in 2004 with a simple idea from our founder, Jeff O’Neill, that great wines should be enjoyed by all. We believe those wines must be of exceptional quality, centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. As our family‑owned business has grown, so has our belief in business as a force for good.

We are proud to be an industry leader in sustainability and a Certified B Corporation.

We are one of California's largest wineries, with operations in Larkspur, Sonoma, Paso Robles, and Parlier, CA. Our award‑winning portfolio of consumer brands includes Line 39, Fit Vine, Harken Chardonnay, Rabble, Charles Woodson’s Intercept, Robert Hall, Allegro Cellars, Ram’s Gate, Substance, ViNO, 209 Gin, and Brandy Lab.

O’Neill Vintners & Distillers was founded in 2004 with a simple idea from our founder, Jeff O’Neill, that great wines should be enjoyed by all. We believe those wines must be of exceptional quality, centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. As our family‑owned business has grown, so has our belief in business as a force for good.

We are proud to be an industry leader in sustainability and a Certified B Corporation.

We are one of California's largest wineries, with operations in Larkspur, Sonoma, Paso Robles, and Parlier, CA. Our award‑winning portfolio of consumer brands includes Line 39, Fit Vine, Harken Chardonnay, Rabble, Charles Woodson’s Intercept, Robert Hall, Allegro Cellars, Ram’s Gate, Substance, ViNO, 209 Gin, and Brandy Lab.

The Winemaking Administrative Assistant prepares and ships wine samples, enters and maintains accurate data in winemaking tracking systems, and organizes internal tastings. This role keeps sample shipments, wine chemistries, and documentation moving accurately and on schedule. The ideal candidate is detail‑oriented, comfortable managing multiple priorities in a fast‑paced environment, and confident using MS Office along with O'Neill's ERP system. They take initiative, communicate clearly, and can shift priorities quickly in consultation with winemakers, all while following plant and laboratory safety policies and procedures.

• Blend and prepare wine samples for shipping
• Set up shipping online via Fed Ex, UPS, and other delivery providers
• Collate and manage documentation associated with sample shipping
• Track sample shipments and alert the initiator of delayed, missing, or damaged shipments
• Use MS Office and O’Neill’s ERP to pull wine compositions and run trial compositions
• Collaborate with Winery Operations to direct sample pullers and obtain wine chemistries
• Collaborate with Compliance to ensure appropriate tracking of wine withdrawals and shipments
• Collaborate with Bottling to fulfill blended shipping requests of bulk and finished goods
• Enter data into winemaking tracking systems efficiently and accurately
• Prepare and organize winemaking tastings, including sample labeling, physical set-up and tear-down, and tasting sheet creation
• Digitize and manage winemaking documentation
• In consultation with winemakers, prioritize workflow and change priorities when needed
• Follow plant and laboratory safety policies and procedures
• Perform miscellaneous tasks for winemakers, such as benchtop blends and trials
• Track inventory of office and sample shipping supplies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable…