Administrative Assistant

POSITION AVAILABLE

Position:
Administrative Assistant

Reports to:

Administrative Services Supervisor

Position to be filled:
October 19, 2026

Position Type:
Full-time, Bargaining

Starting Salary: $37,599 annually

Hours:

Mon. – Fri., 8:30 a.m. to 4:30 p.m.

All new hires will need to meet vaccination requirements or request an exemption and submit a TB Baseline as outlined in the CCBH Vaccination Policy.

• High School Diploma or equivalent.
• Minimum of two years of related experience. OR no experience necessary (with Associates degree).
• Ability to efficiently multi-task on a daily basis.
• Proficiency with use of PC hardware & basic software (i.e., Microsoft office), email, and office equipment (i.e., copier, fax, scanner, telephone, etc.).
• Good customer service, verbal and written communication skills, and effective presentation skills. Good interpersonal relationship skills including cultural sensitivity & competence. Good organizational and filing skills.

• Responds to phone and electronic inquiries from the public, routes calls to the appropriate parties, greets customers via face-to-face. Provides high quality service to customers and clients. Serves as a point of contact for service area regarding administrative issues/concerns.
• Manages administrative projects associated with service area or program. Assists with the planning and execution of projects.
• Reviews and recommends process improvements by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary requirements. May assist in implementing process changes.
• Administers the contract management process with agency vendors and contractors. Facilitates the distribution, completion, return, and processing of required documents for the execution & termination of contracts.
• Prepares contract checklist for Board, and secures approval from senior leadership. May assist with preparation of documents related to the receipt of grant awards and contract execution.
• Performs financial transactions with customers including cash, purchase order, and electronic transactions. Balances receipts & cash drawers in accordance with CCBH fiscal guidelines. Tracks general revenue and other budgets.
• Uses appropriate filing systems and database(s) to create and/or maintain physical and electronic records. Organizes and purges records per the local record retention rules.
• Implements inventory control methods to preserve proper levels of equipment and supplies. Initiates order placement and purchase request activities to replenish inventories.
• Orders and maintains inventory of office supplies and equipment. Serves as liaison with appropriate parties to arrange for PC and other office equipment troubleshooting and repair.
• Ensures the proper operation of equipment by completing preventive maintenance requirements. Performs basic troubleshooting of malfunctions and calls for repairs. Researches and develops recommendations for the replacement of office equipment and machinery.
• Schedules meetings and special activities, coordinates arrangements for meetings/special activities, prepares meeting agenda, and assembles/prepares required materials. Attends meetings and records meeting minutes as directed.
• Develops and extracts basic reports from databases and provides to internal and external customers. Gathers and organizes documents to satisfy public records requests or other reporting obligations.
• Coordinates the printing and distribution of agency reports, promotional materials, program materials, and other information for dissemination to internal and external customers.
• Performs basic administrative (tasks, data entry, filing, etc.) in the absence of the primary administrative support staff member.
• Participates on agency committees and attends regular meetings. Assumes supervisory duties in the absence of the Administrative Services Supervisor. May participate in leadership meetings.
• Participates in public health emergency activities as needed.
• Collaborates with internal and external partners on special projects as assigned.
• May assume administrative duties in the absence of the supervisor, except for the supervision of staff.
• May be required to operate agency-owned fleet vehicles at offsite service locations.
• Performs other duties as assigned.

Bilingual Applicants Welcome

Employees hired for a position that is funded in whole or in part by a designated funding source may be laid off when the funding source is reduced or eliminated.

THIS AGENCY IS AN EQUAL PROVIDER OF SERVICES AND AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER CIVIL RIGHTS ACT 1964

THIS EMPLOYER PARTICIPATES IN E-VERIFY

All employees hired for a position must be legally authorized to work in the United States without requiring sponsorship for employment visa status now or in the future.

• Medical (full time employees responsible for 10% of premium)
• Dental (full time employees…