Finance Assistant

Padua Franciscan High School is currently looking for a Full-Time Finance Assistant who provides essential financial, administrative and clerical services to ensure efficient, accurate and compliant financial and administrative operations.

Job Category:
Clerical
Department:
Business Office
Position Type:
Full-time, hourly
Immediate Supervisor Vice President of Finance

• Accounts Receivable / Cash Receipts
• Bill student accounts according to the tuition schedule established by the VP of Finance and President
• Record and post all student receipts to individual accounts accurately
• Generate monthly aging reports, outstanding receivables and other reports directed by the VP of Finance
• Record Miscellaneous Income receipts to the Business Office and record as specified by the VP of Finance
• Record receipts for Club Accounts and maintain separate from normal Accounts Receivable and Miscellaneous Income
• Record and reconcile daily receipts for Bruin Shop
• Prepare bank deposits for approval by the VP of Finance

• Receive and verify invoices and requisitions for goods and services
• Verify transactions comply with financial policies and procedures
• Enter approved vendor invoices into system for payment
• Assist Department Chairpersons and Administrators with the Purchase Order process

• Maintain confidential employee files in conjunction with the VP of Finance
• Verify timecards, hours worked and deductions
  
  Batch payroll data for processing in a third-party payroll platform (ADP)

• Interact with clients and employees, relaying information, answering inquiries and providing clear explanations on a daily basis, remaining professional and respectful at all times
• Open and sort daily Business Office mail
• Monitor and ordering of office and other supplies
• Maintain filing system for all financial documents
• Uphold strict confidentiality regarding all student, family and employee financial data.
• Perform other operational duties as assigned by the VP of Finance

• Associates degree in Business, Accounting or a related field
• 2+ Years of bookkeeping or banking experience

• Proficiency in Blackbaud Financial Edge NXT (or similar school ERP), ADP Payroll, MS Office and Google Workspace
• Knowledge of accounts payable, accounts receivable, general ledger maintenance and internal control concepts
• Knowledge of payroll functions and procedures
• Strong interpersonal, time management and problem-solving skills
• Strong verbal and written communication skills