Accounting Assistant II​/Billing

Responsible for the accurate and timely generation and recording of financial documents and financial transactions. This position is expected to support the initiatives and goals of the Accounting Manager, particularly as relates to the Billing function.

This position is expected to operate under supervision from a manager and will work as part of a team. As directed, this position will be required to support other departments and managers in order to fulfill the immediate requirements of the firm.

The Accounting Assistant II has an intermediate understanding of bookkeeping and accounting principles.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Communication:

• Collaborates with all departments including Accounting, Administration and Engineering to ensure open, timely and accurate communication.
• Answers all vendor, client and internal staff inquiries in a timely and friendly fashion.
• Prepares and distributes correspondence with internal and external parties, which may be confidential in nature.
• Explains basic accounting procedures and financial information to internal and external parties as needed.
• Protects organization’s values by keeping information confidential.

Compliance and Procedures:

• Adheres to company procedures.
• Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
• Assists with obtaining and maintaining corporate registrations, licenses and contracts to ensure compliance with state, federal and company requirements.
• Documents departmental procedures. Implements and documents changes as needed.

Data Processing and Bookkeeping:

• Records financial transactions into an automated accounting system which requires on-the
  -spot independent decisions for on-line data entry. This will primarily include, but is not limited to, the creation of client invoices and the recording of client payments, and bank deposits.
• Prepares, assembles, tabulates, and verifies invoices, requisitions, and purchase orders.
• Enters data and performs reconciliations and comparisons of data using pre-established worksheets.
• Maintains databases by entering new and updated customer and account information.
• Prepares and maintains records and tables for internal and external accounts.
• Assists in the year-end reporting, as needed.

Projects:

• May participate in and contribute to project-based initiatives.
• Adheres to schedules and timelines for projects.

Reporting and Analysis

• Assists in the design and creation of financial reports.
• Generates and distributes reports for further review and analysis (weekly, monthly, etc.)
• Reviews, and may interpret reports.
• Assists with the processing of accurate and timely year end reports.
• Collects, tracks and organizes reports and documents for filing and processing of data.

Team Support:

• Assists with related bookkeeping functions as needed.
• Backs up other team members as needed.
• May perform the duties of the Accounting Assistant I level.
• Updates job knowledge by participating in educational opportunities.

Supervisory Responsibilities

None

To perform the job successfully, an individual should demonstrate the following competencies:

Continuous Learning
- Assesses own strengths and weaknesses. Pursues training and development opportunities. Seeks feedback to improve performance. Shares expertise with others. Strives to continuously build knowledge and skills.

Communications
- Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Customer Service
- Displays courtesy and sensitivity. Manages difficult or complex customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Dependability
- Commits to doing the best job possible. Follows instructions, responds to management direction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions.

Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; displays understanding of how job relates to others; uses resources effectively.

Planning and Organization
- Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.

Problem Solving - Develops alternative solutions. Gathers and analyzes information. Identifies basic problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.

Quality
- Applies feedback to improve performance. Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Monitors own work to ensure quality.

Teamwork – Balances team and individual responsibilities.…