Tax Administrative Coordinator

Are you the go-to organizer who keeps everything (and everyone) on track? Join Magone & Company, P.C. – a family-owned CPA firm under 40 people – where your impact is visible, your ideas are heard, and your growth matters.

Why you’ll love working here

At Magone, we pair a close-knit culture with exacting professional standards. You’ll collaborate with a diverse client base (domestic and international), gain hands-on experience across the firm, and help us deliver service we’re proud of.

Our values:
We embrace change and technology, encourage learning, strive for excellence, operate with integrity, and look out for each other.

What you’ll do:

Own the tax workflow: assemble and send returns, manage filings and extensions, and track status.

Be the client concierge: request missing documents, manage inquiries, and keep clients informed.

Keep cash flowing: prepare invoices, record payments, and support A/R accuracy.

Guard our data: update client databases and ensure integrity and confidentiality.

Organize the details: download/scan/store documents; maintain clean, searchable records.

Support the team: scheduling, filing, and day-to-day admin that keeps us humming.

What you’ll bring:

Proficiency in Microsoft Office (Excel especially) and Adobe (PDF editing)

Excellent written/verbal communication, organization, analysis, and diligence

Professional presence, tech-savvy mindset, and the ability to thrive in a fast pace

You’ll stand out if you have:

CPA firm experience (tax/audit/accounting support)

A/R or A/P exposure and familiarity with tax/accounting terms

An Associate’s or Bachelor’s degree

Role details & benefits

Full-time, on-site | Parsippany, NJ | 9:00–5:00

Flex for busy seasons (Jan–Apr, Sep–Oct) and occasional extended hours

Competitive salary (commensurate with experience)

Paid Health Insurance at 3 months; access to Dental & Vision

Paid $50K Group Life at 3 months

401(k) with 4% match at 1 year

15 PTO days (prorated by start date) + paid professional development

Ready to make an impact?

Bring your organization, positivity, and tech-forward mindset – and grow with us.