Payroll & Accounting Specialist

The Payroll & Accounting Specialist is responsible for the full-cycle preparation, processing, reconciliation and compliance of complex, multi-entity and multi-state payroll operations. This position requires a strong working knowledge of payroll tax regulations, wage and hour compliance, garnishment administration and payroll system management, along with a solid understanding of accounting principles and general ledger integrations. Payroll & Accounting Specialists partners closely with Finance, HR and external vendors to ensure payroll accuracy, proper-internal controls and compliance with all federal, state and local regulations.

• Own and process bi-weekly multi-state, multi-entity payroll, including commissions, bonuses, variable compensation and independent contractors.
• Ensure compliance with federal, state and local wage and hours laws, payroll tax regulations, garnishments and benefit deductions.
• Manage payroll tax registrations, filings and payments across all jurisdictions.
• Oversee year-end processing, including W2 and 1099 preparation and distribution.
• Audit and validate time and attendance records across all locations and pay groups.
• Review and resolve timekeeping exceptions, PTO balances, and pay discrepancies in coordination with managers and HR.
• Provide training and guidance to managers and employees on proper timekeeping procedures, reporting and system use.
• Process and verify all authorized payroll changes, including new hires, terminations, compensation adjustments, and benefit updates.
• Serve as the primary point of contact for employee payroll inquiries and resolve issues professionally and confidently.
• Maintain payroll data accuracy within HRIS and payroll systems.
• Prepare and review payroll entries and ensure accurate integration with the general ledger.
• Reconcile payroll-related balance sheet accounts, including accrued wages, taxes payable and benefit liabilities.
• Support month-end and year-end close processes related to payroll.
• Maintain payroll system integrity and internal controls.
• Support HRIS system/module implementations, testing and employee training.
• Develop and maintain payroll process documentation and SOPs.
• Generate recurring and ad hoc payroll and compensation reports for leadership.
• Participate in special projects or other duties as assigned.

• Minimum 5+ years of full-cycle payroll processing experience, including multi-state payroll in a multi-entity environment.
• Demonstrated experience independently managing payroll for 100+ employees.
• Strong working knowledge of payroll tax registrations, filling and compliance requirements.
• Experience reconciling payroll to the general ledger and support month-end close.
• Hands-on experience with payroll and timekeeping systems (UKG or comparable HRIS/payroll platform).
• Advanced proficiency in Microsoft Excel (pivot tables, lookups, data validation, reconciliation analysis)
• Must have reliable transportation and the ability to perform essential job functions.

• CPP (Certified Payroll Professional) certification strongly preferred.
• Bachelor’s degree in accounting, finance, business administration, or related field.
• Experience in a multi-location or retail healthcare environment.
• Experience supporting payroll related audits and regulatory reviews.

• Confidentiality and integrity in handling sensitive information.
• Strong attention to detail, accuracy, and organizational skills.
• Proven ability to manage multiple priorities and meet strict deadlines.
• Analytical thinker with effective problem-solving and follow-through skills.
• Ability to remain calm and professional under pressure.
• Strong communication and interpersonal skills, with the ability to train and support others.
• Independent and dependable work ethic with a collaborative mindset.
• Proactive planner with strong process management and continuous improvement mindset.