Cash Application Specialist Pasadena, CA

Accounts Receivable Or Cash Application Specialist

We are looking for an accounts receivable or cash application specialist to join a contract assignment supporting deduction review, cash application accuracy, and accounts receivable. This position focuses on resolving customer deduction issues, validating trade-related claims, and coordinating with internal teams to ensure timely reconciliation and reporting. The ideal candidate brings a strong background in AR and deductions management, along with the ability to analyze discrepancies and improve process accuracy.

Responsibilities:

• Manage the review and resolution of customer deductions, ensuring outstanding items are researched and cleared within required timelines.
• Investigate payment discrepancies by using available financial systems and supporting records to determine the source and proper treatment of each deduction.
• Retrieve and evaluate backup documentation from customer portals and internal sources to confirm claim validity and support resolution efforts.
• Apply deductions to the appropriate promotional programs, trade activities, or expense categories with a high degree of accuracy.
• Work with sales and other business partners to verify approved trade agreements and confirm the correct allocation of deduction activity.
• Escalate unsupported or invalid claims when necessary and assist in recovery efforts to reduce revenue leakage.
• Partner with accounts receivable, finance, sales, and operational teams to resolve open balances and maintain accurate account status.
• Contribute to month-end close activities by helping ensure deductions are settled promptly and reflected correctly in reporting.
• Track open items, aging, and resolution progress while preparing recurring updates on deduction trends and recovery results.
• Identify recurring causes of deductions and recommend process improvements that strengthen promotional execution and documentation quality.