Accounts Payable Clerk Job in Pasadena, CA

Accounts Payable Clerk

We are currently seeking Accounts Payable (A/P) Clerks for temporary and temporary to full time opportunities. As an Accounts Payable Clerk, you should be able to match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. Accounts Payable Clerk candidates should possess good attention to detail, recent experience of 2+ years, and strong Microsoft Excel skills.

Invoice Processing:

Receive and review invoices from vendors and suppliers.

Verify that invoices are accurate, complete, and in compliance with company policies.

Data Entry:

Enter invoice details into the accounting system or software.

Ensure accurate coding of expenses and allocation to appropriate accounts.

Invoice Approval:

Obtain necessary approvals from authorized personnel before processing payments.

Resolve any discrepancies or issues with invoices through communication with vendors and internal departments.

Payment Processing:

Schedule and process payments to vendors within specified payment terms.

Prepare and issue checks, electronic transfers, or initiate other payment methods.

Vendor Management:

Maintain accurate vendor records, including contact information and payment terms.

Communicate with vendors regarding payment status, inquiries, and discrepancies.

Expense Reconciliation:

Reconcile vendor statements with the accounts payable records to ensure accuracy.

Investigate and resolve any discrepancies in a timely manner.

Document Management:

Organize and maintain electronic and physical records of invoices, payments, and related documentation.

Ensure compliance with document retention policies.

Expense Reporting:

Assist in the preparation of financial reports related to accounts payable.

Provide necessary information for budgeting and forecasting processes.