Business Office Manager

Golden Rose Care Center is looking for a full-time Business Office Manager (BOM)

POSITION SUMMARY:

Responsible for overall business office operations ensuring that systems of internal control are in place and operating satisfactorily to safeguard facility assets. Ensures that cash flow is maximized and company accounts receivable targets are met. Acts as a financial liaison between corporate departments and other staff (accounting, reimbursement, MIS, etc.) Maximizes the effectiveness of the company's audit and compliance efforts.

DUTIES AND RESPONSIBILITIES:
• Demonstrates commitment to companys mission, values and standards of ethical behavior.
• Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers. Provides assistance to co-workers and promotes teamwork by sharing information useful to achieving desired results.
• Ensures that all residents are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times
• Respects and upholds all residents personal and property rights whenever carrying out duties, including knocking before entering a resident's room.
• Complies with all company and departmental policies and procedures.
• Compiles, audits and documents accounting/ financial data for the Care Center.
• Maintains a thorough understanding of various topics as they relate to the facility financial operations including: government relations, GAAP, union provisions, third party billing and reimbursement issues, internal policies and procedures, data information systems and business relations with other facilities.
• Supervises and participates in the monthly close of financials ensuring that revenue and expenses are posted to the correct accounts.
• Supervises and participates in the timely and accurate processing of monthly billing to appropriate payer sources (Medicare, Medicaid, Private, Commercial, VA, Hospice and Co-insurance, etc).
• Supervises and participates in timely and accurate crossover billing.
• Monitors and coordinates facility collection activity on all past due accounts to ensure account receivable targets are met. Reviews delinquent accounts and assesses ability to collect. Makes recommendations for third party collections and/or write off.
• Prepares and/or ensures submission of A/R review documentation and monthly follow-up reports to corporate office and Administrator in a timely manner.
• Checks Medi-Cal eligibility for each Medi-Cal receipient on admission and monthly.
• Contacts Medi-Cal workers as necessary to obtain Medi-Cal eligibility and I.D. Cards. Obtains current Medicare, HMO and health insurance cards or copies for billing purposes.
• Collects all charges from Central supply and appropriate invoices from vendors, and ensures timely payment of accounts payable.
• Oversees payroll function, ensuring its accuracy and timeliness. Audits all salary increases, retroactive pay, adjustments, paid time off and benefits on a quarterly basis. Oversees all wage and hour requirements.
• Oversees the Resident Trust Account and assures that all regulations are followed regarding the fund. Establishes and maintains accurate and on-going documentation of resident trust fund. Reports all resident account activity to the responsible party, resident and Administrator on a quarterly basis.
• Ensures that all business records and files are accurate, complete and up to date.
• Performs follow-up reviews of issues identified by financial/administrative review and internal audit reports.
• Reviews admission information, completed admission packets, and other business files.
• Ensures census report is completed accurately and processed on a daily basis to reflect status changes in admissions and discharges to ensure proper billing.
• May perform duties of Accounts Receivable, Accounts Payable and/or Payroll Specialists.
• May market the facility over the phone with discharge coordinators and prospective residents/families and provide facility tours to prospective residents/families and interested parties.
• Reports the following in accordance…