Accounts Payable Specialist

General Job Description

Under the general direction and supervision, the Accounts Payable Specialist completes general payables processing and related administrative duties.

• Review and maintain A/P imaging invoice inbox and complete payables processing, including:
• Routing vendor invoices to project managers and/or assigned personnel for invoice approval
• Coding invoices to appropriate G/L accounts, Matching to Purchase Orders or Subcontracts
• Researching and correcting invoice issues (i.e., approval delays, discrepancies, etc.) in a timely manner
• Assuring compliance with established A/P procedures.
• Working with vendors to reconcile open balances and payment discrepancies.
• Collaborating with the Purchasing and Credit and Collections Departments
• Other duties and responsibilities as assigned by the A/P Supervisor or Manager.

• High School diploma or equivalent required
• 2+ years of previous Accounts Payable work experience (experience with Construction A/P department and/or accounting system preferred, but not required)
• Proficiency with MS Windows, including MS Word and MS Excel (e.g., can accurately complete sum functions and calculations using Excel formulas)
• Previous experience with document imaging administration (a.k.a. “paperless” invoice system) preferred but not required.
• Accurate 10-key by touch (7000+ keystrokes preferred) and demonstrated data-entry accuracy
• Demonstrated customer service excellence, including professional, courteous phone skills
• Good analytical skills
• Ability to work under pressure to meet deadlines

• Proactivity / Initiative:
  Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance:
  Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight:
  The ability to gather and make sense of information that suggests new possibilities.
• Engagement:
  Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork:
  The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture:
  Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication:
  Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
• Technical Curiosity / Willingness to Learn:
  Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver:
  Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• The auditory/hearing abilities required by the job include the ability to hear customers calling by telephone.
• While performing the duties of this Job, the employee is regularly required to sit for prolonged periods, stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit.
• This individual must be a responsible person and regular attendance is required.

This is a non-exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor, with a minimum thirty-minute and maximum one-hour break for lunch, and two rest breaks. Occasional overtime may be necessary per business needs.

$22.60-$29.81 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of…