Part Time Bookkeeper - Confidential Client

Job Description

Part-Time Bookkeeper

Location: Pasadena, California
Employment Type: Part-Time
Schedule: Three days per week
Compensation: $30.00–$35.00 per hour
Recruiting Partner: HR For Start Ups, LLC

Position Overview

HR For Start Ups, LLC is recruiting on behalf of a confidential behavioral health and recovery-services client in Pasadena, California seeking a detail-oriented Part-Time Bookkeeper to support its finance function.

This position will work approximately three days per week and will be responsible for supporting day-to-day bookkeeping activities, maintaining accurate financial records, assisting with month-end processes, and helping ensure financial documentation remains organized and audit-ready.

The ideal candidate brings hands-on bookkeeping experience, strong attention to detail, and comfort working within an organization that receives government or contract-funded revenue.

Key Responsibilities

Accounts Payable

• Enter and process vendor invoices and ensure required approvals are obtained prior to payment.
• Prepare scheduled check runs and electronic payments.
• Maintain vendor records, including W-9 documentation.
• Support year-end 1099 preparation.

Accounts Receivable

• Record revenue, deposits and payments received.
• Track outstanding receivables and follow up on aging balances.
• Assist with preparation of monthly invoices and cost reports for funding sources.
• Support accurate tracking of contract and reimbursement-related revenue.

Bank Reconciliations & Month-End Support

• Reconcile bank and credit card accounts monthly.
• Research and resolve discrepancies in a timely manner.
• Assist with month-end close activities.
• Prepare supporting financial schedules and documentation as needed.

Document Management & Compliance

• Organize, scan and maintain financial records, receipts and supporting documentation.
• Maintain accurate, organized and audit-ready financial files.
• Handle confidential financial and organizational information with discretion.
• Support documentation requests related to audits and financial reviews.

Meetings & General Support

• Attend finance and staff meetings as needed.
• Assist with audit preparation and requests for supporting documentation.
• Perform other related bookkeeping and finance duties as assigned.

Minimum Qualifications

• At least 2 years of bookkeeping or accounting experience.
• Working knowledge of accounts payable, accounts receivable, general ledger activity and bank reconciliations.
• Proficiency with accounting software such as Quick Books or a comparable system.
• Working proficiency in Microsoft Excel.
• Strong attention to detail, accuracy and organization.
• Ability to handle confidential information with discretion.
• Clear written and verbal communication skills.
• Ability to work independently while coordinating effectively with finance and operational leadership.

Preferred Qualifications

• Previous experience supporting a nonprofit, healthcare, behavioral health, recovery-services, or government-funded organization.
• Experience working with contract reimbursements, funded programs, or cost reporting.
• Associate degree in Accounting, Finance or a related field, or equivalent professional experience.
• Experience preparing financial documentation for audits or external review.

Schedule

This is a part-time position working three days per week.

Specific workdays will be arranged based on organizational needs and candidate availability.

Compensation

$30.00–$35.00 per hour

Final compensation within the stated range will be based on relevant bookkeeping experience, technical capabilities, qualifications and other job-related considerations.

Please include “Part-Time Bookkeeper – Pasadena” in the subject line.

HR For Start Ups, LLC is supporting the recruitment process for a confidential client. Qualified candidates will receive additional information regarding the organization and opportunity as they progress through the selection process.

HR For Start Ups, LLC
Building Future-Ready Organizations by Developing Future-Ready Leaders.