Assistant; HR

Art Center College of Design is searching for an experienced Employee Experience Assistant (HR) to join our team.

The salary range for this position: $22.50 - 24.70 per hour, 7 hour work day.

Final salary is based on education, experience, skills relevant to the role, and internal equity.

Founded in 1930 and located in Pasadena, California, Art Center College of Design is a global leader in art and design education and has had an international reputation for its rigorous, transdisciplinary curriculum, faculty of professionals, strong ties to industry, and commitment to socially responsible design. Art Center is a private nonprofit fully accredited by the WASC Senior College and University Commission (WSCUC).

Every position at Art Center plays an important part in carrying out the cultural values, goals, strategic vision, and mission of the College. This includes upholding and cultivating an inclusive, respectful, and welcoming environment where everyone feels a sense of belonging.

Reporting to the associate vice president, Employee Experience (AVP), the EEE assistant will provide administrative support for the day‑to‑day EEE operations, reception desk coverage, including calendar management for the EEE management team. The incumbent will also process student worker documents and administer independent contractor agreements.

This is a full‑time position with an on‑site schedule Monday through Friday from 8:30 a.m. to 4:30 p.m. (7‑hour workday).

• Provide administrative and clerical support to the department and department leadership, including answering the phone, checking voicemail, assisting walk‑ins, processing incoming mail, email and delivered packages, ordering supplies, photocopying, filing and communicating messages; monitor EEE and VPEEE email accounts
• Monitor, respond or redirect as needed the EEE email account for timely responses and service delivery
• Assist employees with basic information regarding College policies and procedures and benefits
• Maintain EEE’s Inside and external web pages
• Maintain documents and personnel files (paper and electronic), including filing and appropriate disposition of all confidential and sensitive documents
• Calendar management for EEE leadership and EEE events, i.e., schedule and coordinate one‑on‑ones, department meetings, candidate interviews, travel logistics, meeting rooms, event spaces, and special events
• Provide event logistical support such as AV, signage, catering, photography and parking; and coordinate and prepare event‑day activities for EEE events and meetings, including labor relations
• Prepare independent vendor contracts and ensure they follow IRS and the College’s guidelines and policies, including AB‑5 questionnaires to verify status for new vendors
• Respond to and complete verifications of employment; conduct reference checks on job applicants
• Process unemployment claims; research and respond to unemployment claims; notify third‑party administrator with employer’s responses
• Review and process monthly updates in Colleague for personal days for eligible employees.
• Support EEE and EHS programs such as staff recognition, open enrollment, and wellness events
• Prepare expense reports, Purchase Orders (POs), corporate credit card expense reports and assist in the compilation of budget and other administrative documentation for the office

• Process student hire documents, provide campus job information to student workers, including requirements for I‑9, timesheets, and deadlines; work closely with Financial Aid and the Center for the Student Experience (CSE) to ensure that student worker forms are processed correctly in accordance with their status
• Set up students in Colleague
• Ensure departments understand student hiring guidelines and processes; send updates regarding policy and/or procedural changes
• Attend and represent EEE at student orientation

• Set up new hires with mandatory and supplementary educational programs, track and report on progress for compliance; follow up with employees and provide reports to department heads
• Maintain LMS learning and…