Executive Assistant and Chief of Staff

This role supports the VP of Protomer site in Pasadena, California as a senior administrative assistant / chief of staff. The position is fully on‑site and requires a proactive, organized, detail‑oriented teammate with strong engagement and urgency.

• Senior administrative person and chief of staff reporting directly to the head of diabetes at Lilly and the site head of Protomer in Los Angeles.
• Experienced candidate with a proven track record as a senior administrative assistant or chief of staff, demonstrating judgement and experience in similar roles.
• Provide critical administrative support to Protomer site in Pasadena.
• Manage site initiatives, use Lilly software and scheduling systems, and coordinate with business unit colleagues, internal and external partners and vendors.
• Proactive, organized, detail‑oriented teammate with a strong sense of engagement and urgency to complete tasks.

• Provide chief of staff and administrative support for the VP of Protomer, coordinating and managing site functions and initiatives, and independently leading projects.
• Track projects, schedule and run regular site meetings with senior scientists, summarize minutes and progress updates.
• Maintain calendars, organize meetings, travel, and expense reports.
• Proactively maintain daily calendars, initiate contact and establish collaborations outside the work group.
• Serve as a site concierge to support visitor facility access and coordinate local arrangements.
• Answer routine correspondence and assemble highly confidential and sensitive information.
• Process expense reports, including complex reports, and coordinate travel.
• Work with academic centers and other researchers to coordinate Protomer’s regular seminar series and external meeting planning.
• Own SharePoint sites, Teams pages, databases, and other assigned resources.

• Bachelor’s degree.
• Extensive experience as chief of staff or senior executive assistant supporting senior management.
• Legally authorized to be employed in the United States; no visa sponsorship is provided.
• Ability to work five days a week on‑site in the Pasadena office (typical working hours 8:30 AM – 5:30 PM).

• Experience supporting C‑suite.
• Five or more years of experience as an administrative assistant or in a business support role in project tracking, scheduling, or as a chief of staff.
• Strong attention to detail, excellent written and verbal communication skills.
• Project management skills to coordinate projects.

Actual compensation will depend on the candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is $32.45 – $47.60 per hour.

Full‑time equivalent employees are also eligible for a company bonus, depending on company and individual performance. Lilly offers a comprehensive benefit program that includes participation in a company‑sponsored 401(k), pension, vacation, medical, dental, vision, prescription drug benefits, flexible benefits, life insurance, leave of absence benefits, well‑being benefits, and employee clubs and activities.

Lilly is dedicated to helping individuals with disabilities actively engage in the workforce. Lilly is a proud EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.