Bilingual Legal Secretary​/Front Desk Receptionist

Bilingual Legal Secretary / Front Desk Receptionist

Pay: $21.00 - $23.00 per hour

Job Type: Full-time

A boutique immigration law firm has an IMMEDIATE opening for a Bilingual Legal Secretary / Front Desk Receptionist with exceptional customer service skills, strong organizational abilities, and experience working in a fast‑paced professional environment.

The ideal candidate will have an interest in U.S. Immigration and Nationality Law, excellent communication skills in both English and Spanish, strong writing abilities, and a desire to work with a successful and collaborative team. This position serves as the first point of contact for our clients and plays a critical role in maintaining outstanding client service and office operations.

Our high‑volume immigration law firm is seeking a friendly, professional, and highly organized Legal Secretary / Front Desk Receptionist to join our team. This role is essential in creating a welcoming environment for clients and visitors while providing administrative and legal support to attorneys and staff.

The successful candidate must be comfortable handling multiple priorities, managing a busy front desk, and maintaining professionalism in a fast‑paced legal environment.

• Greet and assist clients, visitors, and vendors in a courteous and professional manner.

• Answer and manage a high volume of incoming phone calls and direct them appropriately.

• Schedule consultations, appointments, and maintain office calendars.

• Assist with client intake and collection of required documentation.

• Draft, prepare, and review correspondence and legal‑related documents.

• Handle incoming and outgoing mail, emails, faxes, and packages.

• Maintain accurate filing systems and client records.

• Perform data entry and maintain information within case management systems.

• Assist attorneys, legal assistants, and management with administrative support.

• Process payments, invoices, and other clerical duties as assigned.

• Maintain confidentiality and comply with office policies and procedures.

• Bilingual English and Spanish required (read, write, and speak fluently).

• Previous experience as a Legal Secretary, Receptionist, Administrative Assistant, or similar role required.

• Immigration law experience is preferred but not required.

• Strong customer service and client communication skills.

• Excellent writing, grammar, and proofreading skills in both English and Spanish.

• Proficiency with Microsoft Word, Outlook, SharePoint, Adobe Acrobat, and related document‑creation applications.

• Strong computer literacy and ability to learn legal software programs.

• Excellent organizational skills and attention to detail.

• Ability to multitask and work effectively in a high‑volume environment.

• Professional appearance and demeanor.

• Ability to maintain confidentiality and handle sensitive information.

• Health Insurance

• Retirement Plan (401(k))

• Employee Assistance Program (EAP)

• Employee Discount

• Paid Training

• Professional Development Opportunities

• 8‑hour shift

• Monday through Friday

• Weekends as needed

In Person

We offer a congenial, professional work environment where employees are valued and supported. This is an excellent opportunity for someone interested in immigration law who is seeking long‑term growth with a respected and established law firm.

If you are professional, bilingual, detail‑oriented, and passionate about helping clients, we encourage you to apply today.