Administrative Assistant II - Noncredit

This position has been reopened

Under general direction, the Administrative Assistant II provides advanced administrative and operational support to a Dean or Administrator and assigned department, serving as a primary point of contact for students, staff, and the public. The position prepares correspondence and reports, coordinates meetings, events, and logistics, and maintains office systems, records, and databases. The incumbent applies independent judgment in implementing college policies and procedures, supports budget tracking, and may provide lead direction to clerical support staff and student assistants to ensure efficient daily operations.

• Graduation from high school or GED
• Four years of progressively responsible clerical/administrative support experience working for an administrator or manager.

• Bachelor's degree in any field.
• Demonstrates an understanding of faculty contracts, faculty load, and payroll processes.

Knowledge of:

• Rules, regulations, laws and policies governing the community college district.
• Communications and dissemination techniques and methods including written, oral, and visual media.
• Modern office practices, procedures, equipment and software applications.
• Customer service principles and techniques.
• Effective oral and written communication skills.

Ability to:

• Prepare, edit, and maintain a variety of informational material, reports and other media.
• Set priorities and manage time for optimal productivity.
• Work in a multiethnic environment.
• Interpret and explain complex District policies and procedures.
• Establish and maintain effective working relationships with other academic institutions, faculty, staff, students and the public.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

• Administrative Support
• Independent Judgment
• Communication Skills
• Organization and Time Management
• Problem-Solving
• Attention to Detail
• Team Collaboration
• Customer Service

CFT-45