Executive​/Administrative Assistant

Job Description

Executive/Administrative Assistant

SUMMARY

Organizes office operations and procedures including but not limited to schedule/calendar management, information management, filing systems, supplies, scanning, etc.

DUTIES AND RESPONSIBILITIES: (include but not limited to)

General Office:

• Performs general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
• Answers, screens, and directs incoming telephone calls
• Greet office visitors/clients/employees
• Take messages
• Transfer telephone calls
• Respond to requests for job information
• Respond via email and/or phone to job applications, calls and emails
• Update and track certifications & process re-certifications
• Update websites for small business registrations
• Track, order & manage inventory & equipment
• Sorts and distributes internal and external mail.
• File employee paperwork
• Database management
• Assist with payroll/bookkeeping

SUPERVISORY RESPONSIBILITIES:

• NONE

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally/Frequently/Continually required to sit
• Occasionally/Frequently/Continually required to utilize hand and finger dexterity
• Occasionally/Frequently/Continually required to talk or hear
• Occasionally/Frequently/Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally/Frequently/Continually required to meet last minute deadlines

Salary $13-$16/hr + benefits

Medical/Dental/Vision/401k+matching

Holidays, vacation

7am-4pm or flexible schedule

Job Type: Full-time

Salary: $13.00 to $16.00 /hour

QUALIFICATIONS:

• Minimum of 2 years office administrative experience
• High school graduate some college or AA degree preferred.
• Basic competence in administrative duties and tasks
• Highly organized
• Ability to understand and follow written and verbal instructions
• Excellent verbal and written communication skills.
• Understanding of ADP and payroll processes
• Keystroke a minimum of 40 wpm.
• Commitment to excellence and high standards.
• Ability to understand and follow written and verbal instructions
• Strong organizational skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.

COMPETENCIES:

• Customer Service: Manages difficult or emotional customer situations;
  Responds promptly to customer needs;
  Solicits customer feedback to improve service;
  Responds to requests for service and assistance;
  Meets commitments.
• Interpersonal
  
  Skills:
  
  Focuses on solving conflict, not blaming;
  Maintains confidentiality;
  Listens to others without interrupting;
  Keeps emotions under control;
  Remains open to others' ideas and tries new things.
• Teamwork: Balances team and individual responsibilities;
  Exhibits objectivity and openness to others' views;
  Gives and welcomes feedback;
  Contributes to building a positive team spirit;
  Puts success of team above own interests;
  Able to build morale and group commitments to goals and objectives;
  Supports everyone's efforts to succeed.
• Ethics: Treats people with respect;
  Keeps commitments;
  Inspires the trust of others;
  Works with integrity and ethically;
  Upholds organizational values.
• Professionalism: Approaches others in a tactful manner;
  Reacts well under pressure;
  Treats others with respect and consideration regardless of their status or position;
  Accepts responsibility for own actions;
  Follows through on commitments.